Incident Business Committee Coordination & Support Positions (2024)

THSP Aircraft Coordinator (National and GACC), AD I

INTRODUCTION
Performs an emergency support and coordination function that is mobilized at National Planning Level 3, or as activity warrants, to support the National Interagency Coordinating Committee. May also be activated to support individual Geographic Area Coordinating Centers as necessary. Works with interagency partners and vendors to meet incident, area, and national aviation needs.

Major Duties:

• Utilizes specialized knowledge to coordinate and assist in interagency mobilization to fill resource orders for aircraft assignments, as well as locating and filling overhead resource orders;
• Develops staffing schedules for pilots and aircraft, tracks pilots’ mandatory days off, monitors aircraft availability, monitors pilot flight and duty limitations, and use of the Automatic Flight Following throughout the day to anticipate areas of need;
• Attends daily briefings and participates in daily conference calls to make strategic planning recommendations on the most efficient use of aviation resources;
• Serves as a primary point of contact and subject matter expert for aviation dispatch related questions;
• During the off-season, may be called upon to serve on various aviation committees, as well as cadre for some aviation related courses.

KNOWLEDGE REQUIRED BY THE POSITION

• Thorough, extensive, specialized knowledge of all phases of interagency air operations relative to wildland fire suppression;
• Extensive knowledge of aircraft safety;
• Knowledge of governing policies, regulations, procedures and practices.

SUPERVISORY CONTROLS

• Both national aviation management and the National Interagency Coordination Center Manager may supervise this position. The supervisor makes assignments by defining objectives, priorities and deadlines.
• The employee, being self-motivated and self-directed, independently plans the manner in which assignments are to be carried out, and handles problems and deviations in accordance with policies and accepted practices.
• Completed work is usually evaluated for technical soundness, appropriateness, and conformity to policy and requirements. The methods used by the employee to arrive at the end results are not usually reviewed.

GUIDELINES

• Numerous guidelines are available, but have gaps in specificity.
• The number and similarity of guidelines and work situations require the employee to use seasoned judgment in locating and selecting the most appropriate guidelines and adapt them to specific cases.

COMPLEXITY

• The work is characterized by the performance of a wide variety of duties that involve different and unrelated practices and methods. Some duties involve formulating recommendations and proposed solutions to aviation-related problems and issues.
• Formulating such recommendations and proposals require the employee to analyze the phases or issues in each assignment, and develop the chosen course of action by selecting from many alternatives.
• The work involves conditions and elements that must be identified and analyzed to discern interrelationships.

SCOPE AND EFFECT

• The purpose of the work is to provide a comprehensive approach for the most effective utilization of firefighting aircraft. Through information provided by personal contacts with vendors, pilots, and aviation managers, along with the Resource Ordering Status System (ROSS), the employee determines and shares the status of the fleet with Area Coordination Centers as well as agency aviation officials nationwide. Through daily electronic status forms, the employee provides accurate and current preparedness data, thus allowing for more timely responses to incidents.
• The objective of this work is to achieve cost effective and timely decision-making.

PERSONAL CONTACTS

• Contacts are national, regional, and local in scope and include Center managers, dispatchers, aviation managers, air operations fire personnel, vendors, and pilots.

PURPOSE OF CONTACTS

The purpose of these contacts is to:

• Make recommendations and present proposed solutions to problems related to making the most effective utilization of the national aircraft fleet;
• Facilitate the mobilization of pilots and aircraft to fill outstanding aviation resource orders;
• Share information; and
• Collect information on availability of support personnel and individual aircraft managers.

PHYSICAL DEMANDS

• Duties primarily involve office type work with occasional field activity. Work is characterized primarily by light physical exertion.

WORK ENVIRONMENT

• The environment involves everyday risks or discomforts that require normal safety precautions typical of office type work.

THSP - Military Installation Logistics Coordinator (only used when a battalion is ordered), AD H

INTRODUCTION
The Military Installation Logistics Coordinator is a national Training Cadre position (refer to the national Military Mobilization Guide) that facilitates the mobilization and training of military battalions for use as firefighting crews during National Preparedness Level 5 situations. Once a military battalion is activated, the Military Installation Logistics Coordinator travels to military installation and coordinates the efforts of the mobilization/training with the Military Installation Commander and his/her staff. He/she is the primary on-site contact during the mobilization.

Mobilization of military assets is a complicated, detailed, and time-consuming process and cannot be accomplished within the existing organizational structure. Although, no IQCS qualifications are required for this position, prior experience with military mobilizations is essential due to the complex and sensitive nature of military relations. Four of the individuals that have previously performed these duties recently retired from the federal fire service depleting the pool of experienced personnel. Therefore, the creation of an AD THSP position is needed since there are few, if any, trainees that have the experience to perform the duties of Military Installation Logistics Coordinator.

MAJOR DUTIES

Maintains contact with the National Military Logistics Coordinator—NIFC and acts on his/her behalf to coordinate the mobilization of military troops for use as wildland firefighting crews.

Provides briefings to Military Installation Commander and his command structure on what is going to happen before and during activation of the battalion.

Provides briefings to the newly assigned Military Battalion Commander and his staff on what is going to happen before and during activation of the battalion.

Attends pre-deployment briefings at military installation with the Military Battalion Commander and staff to answer questions and provide knowledge. Attends additional briefings with the Battalions S-1, S-3, S-4 and military Movement Coordinator as needed.

Develops a list of installation contacts at the installation for use by the National Military Coordinator—NIFC, NIFC Advanced Party, Training Coordinator, and Training/Cadre Logistics Coordinator.

Supervises members of the Military Installation Logistics Team (Military Logistics–Ramp person, Military Logistics–PPE person, Purchasing Agent, and several support personnel).

Sets up a meeting between NIFC Advanced Party, Military Installation Commander, Military Battalion Commander and support staff so all parties understand what is expected of one another.

Provides transportation for the NIFC Advanced Party between the airport and the military installation.

Coordinates with the battalion’s S-4 to provide classroom space for military training and equipment distribution. This includes securing a secured location to house fire equipment, securing military personnel to help with off loading and transporting equipment to the secured location, and distributing equipment to military troops.

Coordinates with the battalion’s S-4 to provide office space, on-post dining and transportation needs for the Battalion Military Liaison (BNML) and MCADs while at the installation. Makes sure the military bus(es) and driver(s) are committed to this duty exclusively and at the call of the logistics team.

Directs the Purchasing Agent to arrange for off-post food, lodging, transportation, computer rental and support for Training Cadre, BNML, and MCADs.

Ensures that the Military Logistics-Ramp team member attains proper take-off and landing authorizations (Prior Permission Requests) from the National Military Coordinator and identifies staging and loading areas at the airport.

Contacts the civilian airport manager or military flight control and advises them of mission aircraft type, ETAs and fuel requirements. Also coordinates with the military Division Transportation Officer (DTO) for aircraft tug or equivalent and A/C parking areas.

Relays all aircraft flight following information to NICC within established guidelines and ensures aircraft passenger manifests and load configurations are completed and shared with appropriate parties (NICC, Loadmasters, Movement Coordinator, etc.).

Assists in resolving issues or problems associated with the aircraft, passengers or flight and coordinates with the BNML and Battalion S-1 for accurate completion of passenger and cargo manifests.

Closes out with military installation personnel after the battalion and MCADs have departed for the incident. This includes packaging and shipping back to NIFC all non-issued equipment; returning rental equipment, cars, vans and finalizing and paying bills; releasing all military transportation and drivers back to the installation motor pool.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge required for this position is broad in nature.

Due to the complex nature of military operations, individuals filling this position must have a thorough knowledge of military protocol and command structure.

Individuals must have a thorough knowledge of the logistics function within ICS.

Individuals must be able to perform in a dynamic environment under compressed time schedules with little or no direct supervision.

Individuals must be willing to instruct others (trainees) in the requirements of the job to develop a larger pool of potential candidates for future deployments.

SUPERVISORY CONTROLS

The National Military Coordinator—NIFC, as outlined in the National Military Mobilization Handbook, supervises this position. However, since the duties of the position are accomplished at the military installation and the supervisor is located at NIFC, the individual filling the position is required to make decisions and perform independently using sound judgment to complete assignments and resolve most problems.

Since the duties of position occur at the military installation, oversight is also indirectly monitored by the Military Installation Commander and his/her staff.

GUIDELINES
The guidelines for the position are located in the Military Use Handbook which can be found at (http://www.nifc.gov/nicc/predictive/intelligence/military/Military_Use_Handbook_2006_2.pdf). However, this document basically provides the guidelines for the position and does not require considerable adaptation and/or interpretation.

While at the military installation, application of specific military policies/guidelines will be required. Each military installation has its own policies and guidelines that cannot be expressed here or in the Military Use Handbook.

COMPLEXITY

Individuals filling this position apply their knowledge, skills, and abilities that they have gained on previous deployments of military battalions to make their current deployment go as smoothly as possible. The process is pretty straight forward but problems always arise during each and every battalion mobilization. The Individual will develop a plan of action and analyze the situation so that the work can progress in a timely manner.

Every military installation (Army or Marines) and every battalion within has its own problems or hurdles that need to be overcome that the individual filling the position needs to resolve. Many times the battalion is not an “organic” battalion which presents issues of time management and leadership authority.

SCOPE AND EFFECT

The purpose of the work functions at the national level to facilitate the mobilization of a military battalion (approximately 500 troops) to fight fires during National Preparedness Level 5 situations when civilian resources are not readily available and military assets are the only resources to further the mission of wildland fire suppression.

Since military personnel lack the specific requirements to perform wildland firefighting duties, a logistics/training cadre is assembled to train and mobilize troops in a compressed time schedule. Once trained, military troops are generally assigned to Type 1 or 2 incidents.

PERSONAL CONTACTS

Individuals in this position are required to make periodic contacts with the National Military Coordinator—NIFC, Battalion Military Liaison, Training Coordinator, and Training/Cadre Logistics Coordinator.

While at the military installation, individuals have direct contact with the Military Installation Commander and his/her staff, the Military Battalion Commander and his/her staff, and DOD civilian US NORTHCOM employees. These contacts are made at a national level.

PURPOSE OF CONTACTS

The purpose of the contacts is to coordinate and organize at the military installation the training, equipping, and mobilization of a military battalion for use a firefighting resources during National Preparedness Level 5 situations.

PHYSICAL DEMANDS

The physical demands of the position are sedentary very much like the physical demands of a command staff position on an IMT.

WORK ENVIRONMENT

The work is performed at a military installation both in offices and field locations. Some of the work is also performed in a town located near the installation. Travel is required for this position. Cell phone use and rental car(s) are required.

THSP

ACDP Aircraft Dispatcher, AD H

INTRODUCTION

Serves as an essential part of the dispatch organization at the Local/Initial Attack, Geographical. And/or National levels.
Major Duties:

• Analyzes flight requests and transportation tasks to determine the most efficient and cost effective aircraft to accomplish each request or mission. Conducts and analyzes cost comparisons for different aircraft to ensure cost effectiveness of each mission;
• Plans logistics missions to support field operations by scheduling flights; publishing itineraries and daily operations plans; notifying pilots, flight managers, passengers, and other support and dispatch personnel;
• Procures the appropriate aircraft to fill requests either through the resource ordering system or aircraft rental agreements;
• Ensures aircraft and pilots are carded and meet all agency, Department of the Interior, and AMD requirements;
• Deconflicts airspace for flights that enter or cross through Special Use Areas (SUAs), Military Operations Areas (MOAs), and Military Training Routes (MTRs);
• Determines and assigns financial codes for aircraft fueling and flight time;
• Dispatches aircraft and flight follows all missions via satellite tracking and radio communications. Monitors flight status continuously for all aircraft in flight and ensures aircraft pilots are aware of each other, weather conditions and potential hazards;
• Monitors multiple frequencies concurrently and maintains documentation including radio logs of all transmissions and fire activity;
• Makes critical decisions regarding tactical aircraft deployment for initial attack on wildland fires; e.g., decisions regarding directing aircraft for the protection of life and property. Coordinates smokejumpers, helitack, air tankers, and aerial supervision modules in addition to detection aircraft.
• May direct other dispatchers in planning flight schedules, dispatching aircraft, flight following aircraft and frequencies management;
• Ensures aviation management policies and procedures are followed in a safe and efficient manner;
• Organizes Senior Executive Federal Travel as necessary.

KNOWLEDGE REQUIRED BY THE POSITION

• Extensive knowledge of air operations;
• Knowledge of the capabilities and limitations of various of fixed-wing and rotary-wing aircraft types
• Knowledge of procurement processes, procedures, and contract types;
• Skill and knowledge to deconflict airspace with various cooperators (e.g., FAA and the military);
• Familiarity with governing agency, interagency, DOI, and Federal regulations, guides, and manuals;
• An initial attack dispatching background, proficiency in terminology, tactics and techniques of fire management as it relates to aircraft utilization.
• Requires prior successful experience as an Expanded Dispatch Recorder (EDRC) as well as previous aircraft dispatching experience. Other position assignments that will maintain currency are EDRC and Aircraft Base Radio Operator (ABRO).
• Acquiring the appropriate level of knowledge and skill can be obtained through such training as Aircraft Dispatcher (D-312); Support Dispatcher (D-310); Base ICS (I-200); Base Air Operations (S-270); and Interagency Incident Business Management (S-260).

SUPERVISORY CONTROLS

This position is generally supervised by the Center Manager at the respective level. The employee follows policies and procedures that have been established by the respective center management. The supervisor defines objectives, priorities, and deadlines, and assists with unusual situations that do not have clear precedents or do not conform to established policies, practices, or procedures.

The employee plans and carries out the successive steps and handles problems and deviations in accord with instructions, policies, previous training, and accepted practices.

Completed work is usually evaluated for technical soundness and conformity to policy and requirements. Methods used by the employee are not usually reviewed in detail.

GUIDELINES

Numerous guidelines are available, but have gaps in specificity.

The employee must use seasoned judgment developed through training and experience to reach decisions and to act on situations that guides do not cover.

COMPLEXITY

The work includes various duties that involve different and unrelated practices and methods. Duties involve decision-making and in some cases, supervising in a multi-functional interagency environment.

The various choices available require the employee to recognize the choices and decide appropriately. The employee must recognize problems and use seasoned judgment to determine the appropriate approach.

The work involves conditions and elements that must be identified and analyzed in order to reach the proper conclusion and/or to make the correct decision.

SCOPE AND EFFECT

The work involves treating a wide variety of conventional problems and situations in conformance with established criteria.

Decisions made by the employee affect incident operations processes.

PERSONAL CONTACTS

Depending on the organizational level of the assignment (local, geographic, or national), contacts may be with local incident, agency or Department level incident officials such as local Fire Management Officers, regional/local Aviation and Safety Officers, national aircraft coordinators, Incident air operations personnel, officials at Air Route Traffic Control Centers, pilots, flight crew members and managers, and other dispatchers. Other contacts include other Federal and military officials, and vendor representatives.

PURPOSE OF CONTACTS

The purpose of contacts is to safe aviation operations and policy adherence by planning, coordinating, and advising on resource status and capabilities that may affect mission accomplishment.

PHYSICAL DEMANDS

The work is primarily sedentary with long periods of time spent sitting at a desk. There may be periods of high stress when working under critical time constraints.

WORK ENVIRONMENT

The employee is exposed to everyday risks associated with a normal office environment.

ARCH Archeologist, AD K

Currently Unavailable

ATBM A/T Base Manager, AD H

Duties:

• Maintain adequate supplies of water and retardants / suppressants at operations base by secure local water source and schedule retardant / suppressant deliveries in a timely manner.
• Maintain quality control standards during mixing operations of retardant / suppressant products.
• Understand function of refractometer and its use.
• Understand mixing ratios of all products.
• Obtain and post MSDS sheets on products.
• Conduct and document periodic inspections to maintain quality control standards for retardants and suppressants.
• Monitor all ground operations for safety. These include but are not limited to loading procedures, crowd control, hazardous materials spill cleanup and disposal, ‘hot’ reloading and ‘hot’ refueling.
• Coordinate and maintain a safe flight environment.
• Maintain flight following procedures.
• Ensure sterile co*ckpit compliance.
• Ensures that base planning documents (Interagency Airtanker Base Operations Guide, Base Supplement, Pilot Briefing and Orientation Guide, Reference Library) are updated as necessary.
• Ensures all subordinate positions at base are filled as required; if base is approved for hot-loading ensures all personnel are trained in those procedures.
• Conducts daily or more frequent briefings with pilots, other contract personnel, and government employees assigned to base.
• Ensures that all administrative forms and reports are completed according to procedure.
• Maintains accurate information on all aircraft and aircrews assigned to base.
• Coordinates all airtanker flights with local dispatcher, ATGS, ATCO, and / or ASGS; obtains daily or more frequent briefings from one or all of these positions regarding mission priorities, quality of retardant, problems, etc.
• Ensures the maintenance and readiness of all ground facilities, supplies, and services required at the base; ensures pilot and aircraft needs are met.
• Is responsible for regulating the movement of all aircraft, motor vehicles, and personnel on the base.
• Maintains time and use records on aircraft, equipment, retardant and personnel assigned to the base; provides aircraft use and cost information upon request.
• Is thoroughly familiar with and enforces all safety requirements of the operation; responsible for maintenance and update of the base’s safety, crash-rescue, and incident / accident action plans.
• Serves as liaison with airport management.
• Coordinates with IMT air operations as necessary (start up times, costs, etc.).
• In conjunction with the agency representative, establishes and maintains safety plans, plant safety and follows the OHSA regulations as they pertain to federal and state entities.
• Ensures retardant supply meets or exceeds demand.

Position Needs (Recommended by the IABOG):

• S-130, Basic Firefighter
• I-200, Basic ICS
• S-260, Fire Business Management
• S-270, Basic Air Operations
• Fixed wing Base Manager, Mixmaster (locally developed training)
• Basic fixed wing Safety (OAS)
• Airtanker types and capabilities
• Basic first aid and basic supervision
• Interagency Aviation Management and Safety
• Air Base Radio Operator
• COR / PI Contract administration
• Fire Ext. Training
• Hazardous Material training

BUYL Buying Team Leader – National, AD L

Duties:

Currently Unavailable

BUYL Buying Team Leader – Geographic Area, AD K

Duties:

Currently Unavailable

BUYM Buying Team Member, AD F

Duties:

Currently Unavailable

THSP General Support Clerk, AD C

Duties:

Performs a number of standard office/administrative support-type functions, including but not limited to:

• Receptionist duties such as answering telephones, referring callers to the desired parties, taking and delivering messages;
• Operating copying and other office machines;
• Delivering messages and other documents;
• Filing and maintaining a filing system;
• Typing reports, letters, memorandum, etc.;

Position Needs:

• Broad, general knowledge of basic office functions.
• Skill in the use of desk and laptop computers, especially word processing software;
• Good written and verbal communication skills

CASC Cache Supply Clerk, AD C

Duties:

• Obtain a briefing from supervisor.
• Receive or transfer information verbally or in writing.
• Process incoming resource orders.
• Maintain cache inventory system.
• Process cache resupply orders.
• Brief relief personnel.

Position Needs:

• Good understanding of national cache catalog.

CDER Computer Data Entry Recorder, AD D

Duties:

• Enters and retrieves information through a computer connected to a remote terminal.
• Sets up or modifies run stream instructions according to prepared program specifications.
• Reviews output to ensure data is as requested, print is clear, and other specifications are satisfied.
• Detects errors such as typos and makes corrections.

Position Needs (from FS 5109.17):

• Demonstrated skills include proficiency in the use of word processing, database applications and communication software as well as experience working in a Windows environment.

COOK Cook Head Camp, AD F

Duties:

• Report to Food Unit Leader or Logistics Section Chief.
• Prepare weekly menu of meals.
• Prepare food order.
• Prepare meals for firefighters and camp personnel.
• Supervise preparation, serving and cleanup of meals.
• Maintain sanitized workspace.
• Ensure food, health, and safety requirements are met.
• Demobilize back to home base.

Position Needs:

• Good understanding of food preparation.
• Understanding of nutritional needs of firefighters.
• Understand quality and quantity of food for firefighters.
• County food handlers’ certificate (recommended).

CORD Expanded Dispatch Coordinator, AD J

Duties:

• Provides leadership and coordination in developing and implementing the expanded dispatch operation. Plans work objectives on a daily or project basis and makes adjustments to meet priorities. Adjusts shift lengths, staffing levels and work assignments based on changes to workload.
• Manages incident and administrative intelligence (eg. Fuels, weather, resource status, and reporting) to ensure the efficiency and effectiveness of expanded dispatch operations.
• Coordinates and ensures that communications channels (telephones, email, radios and frequencies) with the incident and GACC are available, operable and afford a safe environment for incident personnel.
• Provides technical advice and staff support to Multi-Agency Coordination Group (MAC), Incident Management Team (IMT), and host agency as requested.
• Interacts successfully with IMTs, Agency Administrators, Incident Business Advisors, Agency Financial / Administrative Officers, Agency Dispatch Managers, buying teams and contractors.
• Provides supervision for the Expanded Dispatch Supervisory Dispatcher (EDSP).
• Primary contact and has key responsibilities within various emergency plans (evacuation, aviation accidents, sever injuries, and fatalities, etc.).
• Appropriately describe / interpret contracts, agreements, MOUs, and plans.
• Conduct operations with policy / legal constraints.
• Monitor performance of incident support organization and dispatch / coordination systems (timeframes on orders, adherence to dispatch principles, cost effective actions).
• Manage external impacts (political / social / economic / sensitive issues, technologies implemented).
• Define intelligence requirements (interface with public affairs, briefings, development and display).
• Advise agency and / or MAC (recognize and provide alternatives, provide data for priority setting, implement management direction, gather and analyze data).
• Coordinate safe, effective and orderly demobilization of resources.
• Participates in and provides information for briefings and incident reviews.

Position Needs:

• Satisfactory performance as an EDSP, and
• Satisfactory position performance as a CORD.

CONO Contracting Officer, AD K

INTRODUCTION

This position may serve as part of an Incident Management Team, a Buying Team, or as a single resource providing procurement support for fire suppression or all risk assignments; e.g., hurricanes, floods, etc.

MAJOR DUTIES:

• Procures the most difficult items (i.e., is subjected to complex acquisitions that are not typical of regular procurement duties).
• Administers various contracts that often are not consistent with well-established regulations and laws.
• Negotiates emergency Equipment Rental Agreements, Land Use Agreements for unusual and non¬standard items that could accrue substantial dollars.
• Uses expert professional level judgment to interpret guidelines, establish procedures, decide on approaches, resolve or prevent specific problems.
• Reviews detailed non standard statements of work for adequacy, etc.
• Terminates contracts and uses negotiated techniques to do so, as necessary.
• Changes default charge code Job code) in the Purchase Card System (PCMS) to an incident job code when dispatched to an incident.
• Places orders and processes all related paperwork, including completing waybills and maintains logs in a timely manner and in accordance with regulations.
• Audits orders, waybills, and vendors' invoices to assure that paperwork is complete, documented adequately, and copies are available for files. Documents receipts with proper management/accounting code, resource order number, and signatures. Files documents appropriately.
• Confirms verbally placed purchase orders in writing and in a timely fashion.
• Keeps the Buying Team Leader or Assistant/Deputy Leader or other identified supervisor informed of day-to-day actions, including resource order status and any problems.
• Prepares necessary documentation for property, commissary purchases, and Emergency Equipment Rental Agreements. Ensures that the documentation is complete (e.g., that the Equipment Use Envelope -OF-305 -contains the Agreement, resource order number, pre-use inspection, use invoice, and beginning shift ticket showing time and location at time of hire).
• Relays to dispatch and/or expanded dispatch or incident camp, whichever is applicable, the estimated time of departure (ETD) and estimated time of arrival (ETA) for shipments (e.g., for supplies, equipment from the Buying Team to the incident base).
• Completes and files paperwork daily. May be required to input costs into spreadsheet as necessary.
• Reconciles accounts no later than 30 days after a transaction appears in PCMS, absent extenuating circ*mstances.
• Issues Contracting Findings and Determination, if appropriate.

KNOWLEDGE REQUIRED BY THE POSITION

• Professional level in-depth, broad knowledge of the Federal Acquisition Regulations (i.e., FAR Part 12,13,14,15,16, and 17; FSAR Part I Complexity Requirements; Exigency requirements/procedures; AGAR), methods, procedures, and business practices, coupled extensive contracting experience sufficient to handle the most difficult and complex procurement assignments.
• Requires completion of I-100, Introduction to Incident Command Systems; S-260, Interagency Business Management; S-261, Applied Interagency Incident Business Management.
• Must complete annually the incident micro purchase refresher course in order to maintain a purchase card.
• Must have been a warranted Contracting Officer with at $100,000 to $1,000,000 purchasing authority at the time of departure from the Federal Government.
• Must be current in maintenance training as required by the FSAR.

SUPERVISORY CONTROLS

The supervisor or other designated authority assigns work with standing instructions and objectives, priorities, and deadlines, and indicates special considerations or unusual requirements.

The employee independently plans the manner in which assignments are to be carried out, and handles problems and deviations in accordance with instructions, policies, previous training, and accepted procurement practices.

Completed work is usually evaluated for appropriateness, technical soundness and conformity to policy and requirements. Methods used by the employee are not usually reviewed in detail.

GUIDELINES

Guidelines include FAR Parts 12, 13, 14, 15, 16, and 17; FSAR Part 1 Complexity Requirements; Exigency requirements/procedures; AGAR regulations/procedures; FSAR Part 1, Complexity Requirements; and Exigency Requirements/Procedures; and DOI and bureau policy statements and guidance materials. Because of the unique nature of some needed procurements, these guidelines are not completely applicable to all assignments.

The employee uses judgment in interpreting and adapting the available guidelines for application to specific cases or problems. The employee analyzes results and may recommend changes.

COMPLEXITY

The work typically includes varied duties that require many different and unrelated processes and methods, such as those required to make a variety of unique purchases using both non-competitive and competitive acquisition procedures. The employee makes rapid choices, under pressure, such as whether to meet requirements by ordering against an existing contract, or entering into a new contract, etc.

Decisions as to what needs to be done include the employee's assessment of unusual circ*mstances, variations in approach, and incomplete or conflicting data.

The work requires making decisions concerning such things as interpretation of considerable data, planning the work, or refinement of the methods and techniques to be used.

SCOPE AND EFFECT

The work involves purchasing a variety of complex goods, services, and equipment to meet the objectives of the incident. The work involves applying conventional practices to resolve a variety of purchasing issues; e.g., restrictive specifications, urgent need, and insufficient price history.

How an item is purchased may affect the physical well being of others. For example, arranging for the timely delivery of urgently needed medical supplies may affect care of patients.

PERSONAL CONTACTS

Some contacts are with individuals from outside the agency; e.g., with contractor representatives.

PURPOSE OF CONTACTS

The purpose of contacts is to ensure and/or gain compliance with contract terms, and to ensure timely delivery of purchased services, supplies, and equipment.

PHYSICAL DEMANDS

The work is primarily sedentary, but some physical exertion is occasionally required; e.g., some standing, walking, bending, sitting, traveling, and working extended hours.

WORK ENVIRONMENT

Some physical discomfort (e.g., may be required to sleep on the ground) when assigned to an Incident Command Post.

COTR Contracting Officer Technical Representative, AD G

Duties:

• Represents the Contracting Officer between the national contractors (Shower and Caterer) and the IMT.
• Ensures that the national contactors are in compliance with all aspects of the national contract.
• Ensures that the IMT are meeting their responsibilities as identified in the national contract.
• Must be extremely familiar with the National Interagency Mobile Food Service and Shower Facilities Contract.
• Conduct periodic inspections of food service area and water quality control.
• Coordinate with Medical Unit regarding any reported illnesses that could be attributed to the Food Unit.
• Ensure safety and health regulations are known to personnel handling food.
• Monitors contractor’s performance in reference to the contract requirements.
• Reports deviations to the Contracting Office.
• Acts as focal point for correspondence and discussions regarding technical direction of contract.
• Issues technical direction providing specific details.
• Provides clarification of technical directions.
• Monitors contract performance.
• Reviews contractor invoices.
• Assures contractor is performing technical requirements of contract in accordance with contract terms, specifications, conditions.
• Performs final inspection and acceptance of work required under the contract.

Position Needs:

• National Contracting Officer’s Technical Representative for Food / Shower Contracts Training
• Bi-annual attendance at the national COTR workshop.
• Familiarity with food handling and sanitation regulations, OSHA and NEC.
• Designated by national Food / Shower Contracting Officer
• Satisfactory position performance as COTR
• Agency certified.

CRNW Contract Representative Northwest, AD G

Currently Unavailable

THSP Contract Representative Nationwide, AD G

INTRODUCTION

This position is located in the Finance Operations Assistant Director area, and is established to lead the processing of emergency incident payment processes.

MAJOR DUTIES:

• Team/Work Leader Responsibilities
  • Articulates and communicates to the team the assignment, project, problem to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time /frames for completion.
  • Identifies, distributes, and balances workload and tasks among employees in accordance with established workflow, skill level, and/occupational specialization.
  • Makes adjustments to accomplish the workload in accordance with established priorities to ensure timely accomplishment of assigned team tasks.
  • Ensures that each employee has an integral role in developing the final team product.
  • Monitors and reports on the status and progress of work to see that the supervisor's instructions on work priorities, methods, deadlines and quality have been met.
  • Prepares reports and maintains records of work accomplishments and administrative information, as required, and coordinates the preparation, presentation, and communication of work-related information to the supervisor.
  • Estimates and reports to the team on progress in meeting established milestones and deadlines for completion of assignments, projects, and tasks.
  • Ensures all team members are aware of and participate in planning for achievement of team goals and objectives.
  • Performs limited human resource management functions such as approving leave for a few days or for emergencies only; resolves simple, informal complaints of employees and refers others, such as formal grievances and appeals, to the supervisor or an appropriate management official; informs employees of available employee benefits, services, and work-related activities; informs supervisor of performance management issues/problems and recommends/requests related actions such as: assignments, reassignments, promotions, tour of duty changes, peer reviews, performance appraisals, awards, and recognition.
• Voucher Examination Work
  • Reviews all vouchers to verify the internal control process has been followed.
  • Examines transactions for compliance with agency standards and other applicable laws, regulations, and procedures.
  • Changes or rejects work that does not meet established standards or fulfill regulatory requirements.
  • Reviews voucher costs against payment and cost breakdown data from contractors and evaluates against records of past payments. Computes and deducts the different types of discounts, and computes points of retention for costs and fees.
  • Serves as senior voucher examiner and is responsible for providing technical assistance to other examiners.
  • Trains examiners in specific tasks and techniques for paying various contracts, such as cost plus fixed fee, progress payments, construction, service, reimbursable funding, grants and purchase orders.
  • Provides training on related topics, such as the propriety of payment, promptness of payment, discount terms, Treasury regulations on the Prompt Payment Act, and cash management techniques.
• Customer Service for Accounting Transactions
  • Provides customer service to a large and diverse customer base for a variety of different functions, missions, or kinds of work including agency employees outside the organization.
  • Checks records/files in automated accounting systems on status of payments and payment dates, and follows up with operating location as necessary.
  • Responds to a variety of diverse and unusual customer inquiries, either orally or in writing.
  • Provides information on accounting transactions as well as explanation on all accounting procedures.
  • Provides guidance and leadership to lower graded technicians in solving problems, and trains employees on new information and updates.

KNOWLEDGE REQUIRED BY THE POSITION

In-depth or broad knowledge of a body of accounting, budget, or other financial management regulations, practices, procedures, and policies related to the specific financial management functions. This includes:

1. knowledge of a wide variety of inter-related steps, conditions and procedures or processes required to assemble, review, and maintain complex accounting, budget, or fiscal transactions;
2. knowledge of various accounting, budget, or other financial regulations, laws, and requirements to ensure compliance and recommend action;
3. knowledge of a variety of accounting and budget functional areas and their relationships to other functions to research or investigate problems or errors that require reconciling and reconstructing incomplete information, conducting extensive and exhaustive searches for required information, or performing actions of similar complexity;
4. knowledge of automated accounting and budget systems to reconcile errors that require an understanding of nonstandard procedures or to provide assistance in the development of automated procedures for clerical operations; and/or
5. knowledge of extensive and diverse accounting, budget or financial regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge.

SUPERVISORY CONTROLS

The supervisor provides general advice and guidance and suggests techniques for handling unusual or non¬recurring situations which have no clear precedents or which require extensive analysis and evaluation.

The employee is sufficiently informed of the operations affecting the accounts, and the transactions and accounts affected to proceed with recurring assignments without technical supervisory assistance or instruction. The employee understands what is to be done and how it should be accomplished. The employee plans and carries out the established sequence of steps or techniques for most work assignments and resolves problems and deviations on recurring assignments in accordance with oral or written instructions, policies, training, or previous exposure to accepted agency accounting practices for handling similar situations.

The supervisor spot-checks work for technical soundness and conformity to agency policies and requirements through a review of statements and reports or through other control mechanisms built into the system. The techniques used by the employee in accomplishing the assignment generally are not reviewed in detail.

GUIDELINES

Established procedural guidelines are available, but due to the variety of tasks or situations encountered, they may not be specifically applicable to a particular assignment or task.

The employee must apply a good understanding of accounting procedures and techniques in interpreting the guidelines, determining their applicability to situations not specifically covered, and adapting or deviating from the procedural instructions as necessary and appropriate. This may require developing approaches and detailed work methods to complete the assignment.

COMPLEXITY

The work may include one or more of the following (or equivalent) complicating features:

1. Maintenance and reconciliation of accounts that involve features such as varying types of advanced or deferred payments, or numerous modifications to programs or contracts, or transactions involving multiple funds. The reconciliation of the data is complicated by the many possible sources of error, and it may require examining and reconstructing all transactions that have occurred since the affected accounts were established.
2. Maintenance and reconciliation of accounts that involve various types of standardized transactions that affect a number of different control accounts. The maintenance and reconciliation requires close analysis of the data and accounting situation as different treatment is often required for similar transactions.
3. Preparation of statements and reports which require extensive searching to identify, select and convert data which are not always comparable because of differences in accounting classification or treatment, or prior report basis. Analysis of the data must be made to determine relevance and usefulness of the information in terms of past and current accounting procedures and the purpose of the statement or report.

SCOPE AND EFFECT

The work involves treating, analyzing, or investigating a variety of conditions, problems, or questions.
The results of the studies and analyses performed, and the reports prepared, affect the design and operation of the accounting system and various operating programs.

PERSONAL CONTACTS

Contacts are primarily with employees in the same agency, outside the immediate organization, engaged in a variety of different functions, missions, or kinds of work; or, the contacts are with accounting, budget, or operating personnel of other agencies, or with members of the general public; e.g., supply, accounting, or financial personnel of vendors, contractors, or manufacturers.

PURPOSE OF CONTACTS

The purpose of contacts is to resolve differences in costs when price exceeds figures on original procurement document; or to resolve operating problems concerned with format and timely receipt of data processing documents and reports, or to coordinate work flow between units in the accounting, budget, and finance offices or sections.

PHYSICAL DEMANDS

The work is primarily sedentary with some carrying of computer reports, boxes, and ledgers.

WORK ENVIRONMENT

The work is performed in an office setting.

CTSP Computer Technical Specialist, AD H

Duties:

• Set up, maintain and support a simple network which connects all computers within the ICP. Initiate logical file sharing and data management protocols.
• Advises IMT on the characteristics, capabilities, and data support potential of incident data processing equipment.
• Plans and coordinates implementation of computer based services and applications in support of the incident.
• Performs regular system maintenance functions and resolves system and / or user hardware and software application problems.
• When systems fail to respond to established procedures, consults with technical manual to arrive at a resolution.
• Investigates system malfunctions to determine the cause.
• Defines and isolates the specific problem, using available diagnostic and error recovery techniques, and initiates corrective action.
• Contact vendor representative to determine the cause of problems that do not respond to available problem solving techniques.
• Provides technical user support.
• Works with incident managers to coordinate data capture and analysis projects.
• Works actively to bring consistency to data operations.
• Collects electronic IAP components, merges into one document in pdf format.
• Either e-mails IAP to list of recipients or places on webpage for retrieval.

Position Needs:

• Demonstrated skills include ability to set up, operate and troubleshoot computer equipment.
• Skill in conversion of .doc / .rtf to pdf format.
• Skill in placing information on web page.

THSP Cost Apportionment Tech Specialist, AD H

Duties:

• The Finance Section Chief supervises the Cost Apportionment Technical Specialist (CATS). The CATS is familiar and experienced with agency policies, accounting practices, cooperative fire protection agreements, cost share methodologies and procedures. When more than one CATS is assigned, the CATS are responsible to jointly develop cost share options and recommendations for consideration by the incident management.
• Gather pertinent information for briefings with responsible agencies
• Acts as advisor to the Incident Commander(s)/Agency Representative(s) during the development of cost shares and cost share agreements to insure conformity with Cooperative Fire Protection Agreements and agency(s) accounting practices.
• Applies cost apportionment methodology to the utilization of resources as determined by the IC/AR.
• Oversees and insures accuracy of development of daily cost share worksheets
• Facilitates meetings with involved agencies for signatures of daily worksheets
• Insures appropriate supporting documents are retained with daily worksheets to insure accuracy and accountability (i.e., maps, IAP, IA records, special instructions, etc.).
• Develops Cost Share Agreement in accordance with Cooperative Fire Protection Agreements. Cost share agreements will convey each agency’s obligation with consideration to each agency’s accounting limitations.
• Obtain local administrative guidelines, WFSA
• Completes all records prior to demobilization and briefs incident agency for billing purposes

POSITION NEEDS

• Completion of the FS-R5, Cost Apportionment Training
• Ability to work with variety of personnel in highly stressful and political situations
• Recommend “ISUITE” and “ICARS” knowledge

DRCL Driver CDL Required, AD E

Currently Unavailable

DRVS Driver Overt 1 Ton and up to 4 Tons – No CDL Required, AD D

Currently Unavailable

DRVP Driver, Up To and Including 1 Ton, AD C

Currently Unavailable

ESFL FEMA Emergency Support Function #4 Primary Leader, AD K

Currently Unavailable

ESFW FEMA Emergency Support Function #4 Wildland Support, AD I

Currently Unavailable

ESFS FEMA Emergency Support Function #4 Structure Support, AD I

Currently Unavailable

ESFA FEMA Emergency Support Function #4 Administrative Support, AD F

Currently Unavailable

EDRC Expanded Dispatch Recorder, AD C

Duties:

• Complete resource order form to order Overhead, Crew, Supply and Equipment resource.
• Documents placement of request through established ordering channels.
• Documents mobilization information and relays that information to the ordering entity.
• Documents reassignment of resources.
• Follows up on confirmation of orders.
• Identifies and utilizes other forms that may be necessary for resource mobilization (dispatch log, passenger cargo manifest, flight requests / plans, etc.).
• Maintains documentation on resource status from mobilization through reassignment and / or demobilization.
• Use various communication equipment (fax, telephone, computer, etc.).

Position Needs:

• Successful position performance as a dispatch recorder.

EDSD Expanded Dispatch Support Dispatcher, AD F

Duties:

• Requires knowledge of the various procedures for obtaining resources in a timely fashion in accordance with the needs of the incident.
• Independently plans and carries out work, handling problems in accordance with instructions, policies, previous training and accepted practices.
• Knowledge of the capabilities and limitations for a variety of fire suppression resources to determine the availability of a resource to meet the specific mission requested by the incident.
• Considers safe and cost effective results when mobilizing / demobilizing resources.
• Use reference guides to validate resource capabilities / limitations / use regulations.
• Summarizes resource information for intelligence reports.
• Utilizes established methods and ordering channels (mob guides, contracts, dispatch operation guide, NFES catalog, etc.).
• Utilizes existing agreements / contracts for obtaining resources.
• Communicates with internal / external entities.
• Reviews resource order form for completeness / accuracy / follow up.
• Requests commercial and non-commercial flights for personnel / cargo and flight follows.
• Effectively utilizes resource tracking and status systems.
• Provides supervision to dispatch recorders.
• Prioritizes work and makes decisions for functional area.

Position Needs:

• Satisfactory performance as a dispatch recorder.
• Satisfactory position performance as a support dispatcher.

EDSP Expanded Dispatch Supervisory Dispatcher, AD H

Duties:

• Provides leadership and coordination in developing and implementing the expanded dispatch operation. Plans work objectives on a daily or project basis and makes adjustments to meet priorities. Adjusts shift lengths, staffing levels and work assignments based on changes to workload.
• Works closely with IMT establishing ordering positions / processes / demobilization.
• Monitors workload of expanded organization making adjustments as needed.
• Establishes work schedules of expanded organization.
• Coordinates with local agency dispatch to maximize opportunities for training assignments.
• Ensures adequate facilities are available for expanded organization.
• Provides guidance and supervision to all functional areas in expanded organization.
  • Recognize priorities and direct the processing of resource orders.
  • Identify and evaluate stressful situations or problem areas and make adjustments to correct the situation.
  • Ensure compliance with established dispatch protocols.
  • Provide training for subordinates as necessary.
  • Schedule and conduct briefings with Support Dispatchers and Supervisory Dispatcher to ensure complete information exchange.
  • Ensure coordination between functional areas within the expanded dispatch organization.
  • Review and sign time keeping documents.
• Ensures compliance with established protocols.
• Recognize and direct priority of processing resource orders.
• Initiates off-site emergency procedures according to emergency plans / guides (search and rescue, hazardous materials, overdue aircraft, medevac, etc.).
• Establish relationships and exchange of information between expanded organization and other support organizations, GACC.
• Direct the processing of intelligence information (ICS 209).
• Ensure reference guides / materials are available for section.
• Coordinate demobilization of resources with IMT.
• Provide for the disposition of all incident records / files.

Position Needs:

• Interagency Aviation Management and Safety
• Satisfactory performance as a support dispatcher in at least four function areas (aircraft, crews, overhead, equipment, supplies, or intelligence).
• Satisfactory position performance as an EDSP.

FUEL Fueling Specialist, AD D

Duties:

• Drives a vehicle that requires a commercial driver’s license.
• Delivers supplies and fuel to the fireline, helibase, airports, base and spike camps.

Position Needs:

• Valid commercial driver’s license with hazardous endorsem*nt.
• Medical certificate or card.

FWPT Fixed Wing Parking Tender, AD C

INTRODUCTION

This position is that of a Fixed Wing Parking Tender (FWPT), which is part of the Air Operations Organization under an Air Operations Branch Director. May operate through an Air Tanker Base Fixed Wing Base, Air Center or Dispatch Center.

MAJOR DUTIES:

• Directs all movement within assigned area of all aircraft, vehicles, and personnel.
• Verifies air-tanker loading restrictions for each aircraft in consultation with the captain.
• Supervises the retardant loading crew in loading retardant into air tankers. As necessary, may be trained in hot-loading. Ensures mixing crew follows appropriate procedures.
• Uses hand signals and radio communications to safely direct air tankers to their loading and parking areas. Maintains constant visual or audio communications with pilots. Has final responsibility for clearing the aircraft for taxi.
• Observes and ensures the safety of both retardant loading and fueling operations. Keeps pits clear of all non-essential personnel and vehicles.
• Directs retardant loading crew in maintaining the cleanliness of the ramp. Ensures that personnel stay clear of the propellers, and ensures that propellers are not damaged by foreign objects on the ramp. Ensures proper Personal Protective Equipment (PPE) use by ramp personnel and flight crews.
• Knows and ensures compliance with base emergency safety procedures and the use of required PPE, chock blocks, fire extinguishers, etc. Reports all hazards and incidents/accidents to the Ramp Manager; ensures that corrective action is taken.
• Relays pilot needs (retardant, fuel, meals, rest, etc.) to appropriate personnel.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of aircraft types and capabilities
• Knowledge of ramp safety and emergency procedures.
• Knowledge of communications procedures; e.g., hand signals and use of radio communications equipment.

SUPERVISORY CONTROLS

The supervisor makes specific assignments that are accompanied by clear, detailed and specific instructions.

The employee works as instructed and consults with the supervisor as needed on matters not covered by the original instructions or guidelines.

Due to the safety aspects, work is closely controlled.

GUIDELINES

Guidelines for the position are primarily found in the Interagency Airtanker Base Operations Guide and the Fireline Handbook.
The employee uses judgment in locating and selecting the appropriate guidelines and procedures. Situations to which the existing guidelines cannot be applied are referred to the supervisor.

COMPLEXITY

The work includes various duties involving related steps, procedures and methods. Skill requirements are minimal and are acquired through specific job training or experience.

Decisions as to what needs to be done involve choices that require the employee to recognize the existence of and differences among a few easily recognizable situations.

Actions to be taken involve responses to differences of a factual nature.

SCOPE AND EFFECT

The work involves execution of specific rules, regulations, and procedures that comprise a segment of an assignment; i.e., the employee's work is a segment of ramp management operations.

The work product affects the readiness of air operations to accomplish this phase of incident management.

PERSONAL CONTACTS

Contacts are primarily with contractors, fuel vendors, agency pilots and transitioning personnel.

PURPOSE OF CONTACTS

The purpose of contacts is to facilitate the parking, securing and servicing of aircraft.

PHYSICAL DEMANDS

Light exertion.

WORK ENVIRONMENT

The work is performed at an airport or airfield improved or unimproved outdoors in typically hot weather.

THSP-FCM

THSP GACC Meteorologist, AD J

Duties:

INTRODUCTION
This position is located in an Interagency Coordination Center, which is the focal point for operational coordination of logistical support for fire and incident management for Federal and State agencies within the area to which assigned. The incumbent of this position performs a variety of duties, including collecting, analyzing, predicting and disseminating specific data and information on weather and its impact on fuels and fire potential in order to provide fire managers with the most up-to-date fire weather and fire potential information available.

Major Duties:

• Evaluates the impact of current and predicted weather on fuel dryness and condition;
• Analyzes and evaluates weather and climate patterns to predict critical fire events and determines significant fire potential including location, time frame of occurrence, and severity/impact;
• Identifies and forecasts weather events that initiate fires or significantly impact the behavior of existing fires;
• Performs continuous fire weather monitoring and produces and disseminates standardized web based fire weather and fire potential products; e.g., the daily fire weather outlook, 7-day fire potential outlook, 30-day fire potential outlook, seasonal fire potential outlook;
• Implements wildland fire management decision tools to assist with:
  • safety of the public and firefighting personnel and equipment,
  • safety of public and private property,
  • mobilization of firefighting resources, and protection of natural resources.
• Develops new tools and methodologies to predict wildland fire and its impacts;
• Prepares and maintains predictive services web sites for daily fire weather/fire potential briefings;
• Conducts a variety of interagency briefings the content of which facilitate determination of incident priorities, resource allocation and movements, preparedness level changes, and potential problem situations;
• Improves methods for dissemination of critical weather, fuels and fire information;
• Facilitates the instruction of firefighting personnel and the general public.

KNOWLEDGE REQUIRED BY THE POSITION

• Thorough, extensive, specialized knowledge and experience of the theories and application of meteorology, including the dynamics of the atmosphere, meso-scale meteorology, and the application of computer methods of numerical weather analysis and prediction, and forecast situations or environment.
• Thorough knowledge of meteorological concepts, principles and practices pertaining to weather that relates to the wildland fire environment in order to provide expert, specialized products and advice;
• Comprehensive knowledge of operational policies, direction, and instructions used to support the production of real-time products in the fire weather program;
• Strong oral and written communication skills.
• Thorough knowledge of weather-related automated wed-based systems, such as ROMAN, WIMS, RAWS, and ASCADS;
• Requires past experience as an incident meteorologist, such as experience working in a fire meteorology and predictive service unit
• Minimum of S390.

SUPERVISORY CONTROLS

The supervisor sets the overall objectives and resources available. In consultation, the supervisor and the incumbent develop the deadlines, projects, and work to be done.

The employee, having developed expertise through education and experience in meteorology, independently plans the manner in which assignments are to be carried out, and resolves most conflicts that arise, coordinating the work with others as necessary. The employee interprets policy issues on own initiative in terms of established objectives.

Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work and/or effectiveness in meeting requirements or expected results.

GUIDELINES

Numerous guidelines are available, but have gaps in specificity.

The employee uses judgment in interpreting and adapting guidelines such as interagency and/or agency policies, regulations, precedents and work directions for application to specific problems. The incumbent analyzes results and recommends changes as deemed necessary.

COMPLEXITY

The work typically includes the performance of a wide variety of different and unrelated processes and methods characteristic of the science of meteorology. Decisions regarding what needs to be done include the assessment of unusual circ*mstances, variations in approach, and incomplete or conflicting data.

The work requires making many decisions concerning, for example, interpretation of considerable data, planning the work, or refinement of the methods and techniques to be used.

SCOPE AND EFFECT

The work involves investigating and analyzing a variety of unusual conditions and problems.
The work products and services affect the design or operation of wildland firefighting strategies, movements, and accomplishments. The work affects the physical and economic well-being of people and equipment.

PERSONAL CONTACTS

Contacts are national, regional, and local in scope and include various levels of management within the interagency wildland firefighting community.

PURPOSE OF CONTACTS

The purpose of these contacts is to exchange information, coordinate work efforts, plan and develop strategies, assess activities, provide professional advice and guidance, assist in establishing preparedness levels, discuss wildfire activity potential, clarify and negotiate standard procedures and directions.

PHYSICAL DEMANDS

Duties primarily involve office type work with occasional field activity. Work is characterized primarily by light physical exertion.

WORK ENVIRONMENT

The environment involves everyday risks or discomforts that require normal safety precautions typical of office type work. The incumbent may occasionally work in field conditions that may be considered hazardous.

GMEC Mechanic (Automotive/Heavy Equipment), AD G

Duties:

• Perform diagnostic procedures to determine the need for maintenance or repair.
• Recommend to Ground Support Unit Leader those vehicles or heavy equipment which need to be referred to a shop for repair.
• Perform whatever maintenance and repairs that can effectively be performed in the field.
• Must have a working knowledge of gas powered and diesel engine mechanics.
• Must have a working knowledge of recommended maintenance procedures and timeframes for a wide variety of vehicles and heavy equipment.
• Gather information, equipment, and supplies necessary for incident assignment prior to departure for the incident.
• Obtain a briefing from supervisor, EQPM or GSUL.

Position Needs:

• Mechanical knowledge of most types of vehicles and heavy equipment.

IADP Initial Attack Dispatcher, AD H

Duties:

• Utilizes and maintains forms and record (dispatch logs, flight requests / schedules, resource orders, accounting codes logs, etc.).
• Demonstrated ability to utilize computers and dispatch applications (weather, situation reports, aviation, resource tracking, and computerized dispatch).
• Utilizes and interprets maps (topographic maps for navigation).
• Plots fire locations using coordinate systems.
• Directs resources to plotted locations.
• Uses established methods to collect pertinent information and produce intelligence products (daily fire observations, resource status, fire statistics, etc.).
• Retrieves and distributes intelligence products (spot weather, am/pm forecasts, weather alerts, lighting, fire behavior trends, etc.).
• Monitors, prioritizes an coordinate radio traffic involving multiple frequencies.
• Dispatches tactical resources according to hosting agency procedures.
• Working knowledge of aircraft capabilities, use and safety; cost effective aircraft mission requirements.
• Identifies hazards and deconflicts airspace (frequency management, TGR, airspace coordination, MOA, MTR, etc.).
• Plans and implements flight following procedures.
• Dispatches tactical aircraft (airtankers, smokejumper aircraft, lead planes, air attack platforms, and helicopters).
• Provides and coordinates logistical support for initial and extended attack.
• Use local and national protocol to process off unit requests and travel arrangements.
• Implements established emergency (non-suppression) dispatch plans (crash rescue, medevac, search and rescue, law enforcement, etc.).
• Ensures appropriate documentation is completed according to agency policy.

Position Needs:

• Capable of performing all duties in the initial attack of resources in support of incidents.
• NWCG certified.
• EDSD qualified.
• S-130, Firefighting Training
• S-190, Introduction to Wildland Fire Behavior
• Fireline experienced.

INTL Intelligence Lead, AD J

INTRODUCTION

Works at the Geographic Area Coordination Center (GACC). Serves as principal staff specialist to the Center manager and is responsible for managing the Intelligence Section of the GACC. Provides leadership, guidance, and supervision to the Intelligence Section, which compiles, interprets, disseminates and archives incident information within the area as well as provides crucial incident related data for use by the interagency fire community. This position is an integral part of Predictive Services in which the Intelligence Coordinator interacts daily with the Fire Weather Program Manager (Meteorologist) in formulating both short term and long range fire risk assessments for area field units. Nationally this position coordinates with the National Interagency Coordination Center (NICC), National Weather Service (NWS), other geographic area Intelligence Coordinators and other cooperators in the U. S.

MAJOR DUTIES:

• Conducts daily Line Manager briefings.
• Prepares and gives a daily briefing to various Line Managers (Fire Operation Managers, Fire Management Officers, State Directors, Regional Foresters, Coordinating Group, etc.) on the Area and National fire and relayed hazard situations.
• Responsible for the computation of the Area Preparedness Levels and recommends planning level to the Center Manager.
• Establishes and maintains Area-wide fire and all-hazard history data.
• Interprets fire indices, weather, tropical storm and hurricane tracking, occurrence patterns for the Area in concurrence with the Fire Weather Program Manager.
• Maintains and interprets similar records for prescribed fires.
• Interprets indices and determines Area-wide burning conditions of various fuel models in concurrence with the Fire Weather Program Manager.
• May supervise one or two Intelligence Support detailers. During extended fire situations, supervises a 24-hour intelligence operation including the supervision of up to four detailed personnel.

KNOWLEDGE REQUIRED BY THE POSITION

• Professional knowledge wildfire behavior and its underlying biological effects on land management activities and practices, and fire weather to predict fire behavior and severity.
• Technical knowledge and ability to operate Weather Information Management System (WIMS), NFDRS, Fire Family Plus, and other fire management computer programs.
• Skill in use of computers and interfacing with mainframes.
• Knowledge of personal and networked computers and the ability to log on and utilize relational database management systems.
• Knowledge and familiarity in dealing with the public, news media, and other agencies when a Public Information Officer is not assigned to the Center.

SUPERVISORY CONTROLS

The supervisor makes assignments by defining objectives, priorities, and deadlines; and assists with unusual situations that do not have clear precedents.

The employee plans and carries out the successive steps and handles problems and deviations in accordance with instructions, policies, previous training and/or accepted practices.

Completed work is usually evaluated for technical soundness, appropriateness, and conformity to policy and requirements. The methods used in arriving at the end results are not usually reviewed in detail.

GUIDELINES

The majority of the work is interagency in nature and few guidelines exist.

Professional judgment and creativity are required for adopting the number of existing agency specific guidelines or developing approaches to meet regulatory, administrative, or technical requirements.

COMPLEXITY

There are a variety of independent tasks associated with a developing interagency fire intelligence program. Much of the intelligence information imparted in news briefings is highly technical and must be adapted to meet the level of the intended audience. Tact and diplomacy in communications must be used when dealing with the news media and general public.

The Intelligence Coordinator prepares fire weather and behavior predictions on a variety of vegetation and terrain conditions. Variables to interpret include: number of fires, size, status, organization type, resources committed, expected need, past weather conditions, current weather conditions, forecasted weather and other conditions.

This position must be able to develop briefing packages to meet the needs of various Federal and State agencies. A great deal of data must be evaluated and analyzed. Conflicting data must be formulated and tried in preparing briefings to Line Managers, State and local governments, and Congressional staffs.

SCOPE AND EFFECT

Timely and accurate interpretation and dissemination of fire intelligence data influence decisions made by Interagency Line Managers within the geographic area. Correct information and timely briefings can result in substantial savings of public funds and minimize resource loss from major fires.

PERSONAL CONTACTS

Personal contacts are with fire and resource specialists, and Line Managers of several agencies in the geographic area. Within the interagency community, contacts include NICC, other geographic intelligence counterparts, Fire Directors and Assistants, District Managers, Area Managers, and other Fire Management staffs, National Weather Service and may include news media and the general public.

Through various state-of-the-art techniques, monitors wildland fuel conditions and supplies information to the Coordinating Group, national Interagency Coordinating Center (NICC), and local fire managers using Internet based information systems and sites.

PURPOSE OF CONTACTS

Contacts within the Bureau and other agency personnel are for exchange of information, coordination of activities, problem solving, providing advice, monitoring, evaluating, training. Briefing contacts are to inform Line Managers of the current and predicted fire situation, and to present fire management recommendations for Line Managers' decisions.

Contacts with news media and general public are for dissemination of data, public awareness, and coordination of news releases pertaining to fire management activities within the area.

PHYSICAL DEMANDS

The work is generally sedentary. During the fire season, work will require intense concentration for long work shifts of up to 12 hours.

WORK ENVIRONMENT
The majority of work is conducted in the office setting.

IBA1 Incident Business Advisor Type 1, AD L

Duties:

• Establish and maintain positive internal and external interpersonal working relationships.
• Gather information necessary to assess incident assignment and determine immediate needs and actions.
• Attend Agency Administrator or outgoing IC briefing. Obtain available incident information and incident agency guidelines and policies.
• Collect information from outgoing Finance personnel, outgoing IC or other personnel responsible for incident prior to your arrival.
• Evaluate and share with IMT pertinent information, which may affect incident management team’s operations.
• Ensure reports and forms are complete, accurate and timely. Check periodically.
• Review contracts, memoranda of understanding and cooperative agreements to ascertain their impact and application.
• Provide financial summary information on current incident operations.
• Participate in the operational period briefing, emphasizing the needs of the agency you represent.
• Interact and coordinate with all command and general staff. Receive and provide current information.
• Update IC on current accomplishments and / or problems.
• Ensure that performance is documented and provided to agency and IMT.
• Transition with incident agency and / or other incident management team members to determine that final finance package is complete / accurate and presented with follow up items.
• Interact with agency and IMT to ensure agency policies are being followed.
• Coordinate with Buying Team, Expanded Dispatch and IMT to ensure all areas are functioning and problems are resolved timely.
• Coordinates with Regional / Agency /Fire Business Management Specialist.

Position Needs:

• Interpersonal skill level to communicate, verbally or in writing with local, state, and national politicians or the private sector.
• Dealing with complex incidents i.e. Multiple Agency Coordinating Centers, Area Command, high resource value and cost, urban interface, multiple incidents.

IBA2 Incident Business Advisor Type 2, AD K

Duties:

• Establish and maintain positive internal and external interpersonal working relationships.
• Gather information necessary to assess incident assignment and determine immediate needs and actions.
• Attend Agency Administrator or outgoing IC briefing. Obtain available incident information and incident agency guidelines and policies.
• Collect information from outgoing Finance personnel, outgoing IC or other personnel responsible for incident prior to your arrival.
• Evaluate and share with IMT pertinent information, which may affect incident management team’s operations.
• Ensure reports and forms are complete, accurate and timely. Check periodically.
• Review contracts, memoranda of understanding and cooperative agreements to ascertain their impact and application.
• Provide financial summary information on current incident operations.
• Participate in the operational period briefing, emphasizing the needs of the agency you represent.
• Interact and coordinate with all command and general staff. Receive and provide current information.
• Update IC on current accomplishments and / or problems.
• Ensure that performance is documented and provided to agency and IMT.
• Transition with incident agency and / or other incident management team members to determine that final finance package is complete / accurate and presented with follow up items.
• Interact with agency and IMT to ensure agency policies are being followed.
• Coordinate with Buying Team, Expanded Dispatch and IMT to ensure all areas are functioning and problems are resolved timely.
• Coordinates with Regional / Agency /Fire Business Management Specialist.

Position Needs:

• Interpersonal skill level to communicate, verbally or in writing with local, state, and national politicians or the private sector.
• Experience working with IMTs, interagency cooperators and additional support organizations, and one of the following:
  • Multiple assignments as Type 1 or Type 2 section chief, or
  • Experience working with or within financial / business management.
• Incident business Advisor Course.
• IBA3 qualified and minimum one successful assignment as an IBA3.

THSP Instructor (S300 and Below Courses and Other Non ICS Courses), AD H

Currently Unavailable

THSP Instructor (S400 Courses and Above), AD J

Currently Unavailable

IRIN Infrared Interpreter, AD G

INTRODUCTION

This position is that of an infrared analyst who normally works in the Plans Section of the Incident Command System. Employees are employed when aerial infrared imagery is used.

MAJOR DUTIES:

• Applies specialized skills to interpret imagery and post finding on aerial photos and maps. Makes independent decisions when analyzing infrared data.
• Determines availability of infrared equipment and where it is based.
• Obtains direct communications with infrared crew liaison.
• Arranges for missions with the infrared crew liaison, including:
  • Objectives of each flight;
  • Time of day to be flown;
  • Number of flights per day;
  • Incidents to fly;
  • Areas needing particular attention; and
  • Where, how and when imagery should be delivered after missions.
• Works independently to develop incident progress mapping through GIS mapping resources and delivers to the Planning Section on the incident at a prearranged time.
• Independently resolves discrepancies of infrared data and mapping.
• Keeps abreast of crew and aircraft flight limitations.
• Keeps the plans organization currently advised of findings.
• On complex or multiple incidents, the interpreter supervises 1-2 data and mapping THSPs. Trains, instructs, evaluates, and completes training documentation for trainee IRlNs.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge and skill to direct infrared mapping operations on assigned incident(s), work with incident commanders, Plans Section chief, and GIS Specialist to develop incident progress mapping.
• Skill in infrared interpretation and GIS system through both formal and informal training and experience.
• Successful completion of specialized regional and national interagency infrared training (ICS courses 200-400 level), other technical GIS training, and on the job experience.

SUPERVISORY CONTROLS

The supervisor makes assignments by defining objectives, priorities, and deadlines.

The employee independently plans the manner in which assignments are to be carried out, and handles problems and deviations in accordance with policies and accepted practices.

Completed work is usually evaluated for appropriateness, technical soundness and conformity to policy and requirements. Methods used by the employee are not usually reviewed in detail.

GUIDELINES

Guidelines are available, but may be limited and have gaps in specificity.

The employee uses judgment in determining appropriate actions to take by interpreting and adapting existing guidelines (e.g., agency policies, regulations, precedents, and work directions).

COMPLEXITY

The work includes various duties involving different processes and methods.

Decisions as to what needs to be done depend upon an analysis of the subject or phase, and choosing the course of action from many alternatives. The work involves conditions and elements that must he identified and analyzed to discern interrelationships.

SCOPE AND EFFECT

The work involves treating a wide variety of conventional problems, questions or situations in conformance with established criteria.

The work product often affects the success of incident operations.

PERSONAL CONTACTS

Contacts are primarily with incident personnel and other agency employees and managers.

PURPOSE OF CONTACTS

The purpose of contacts is to obtain, clarity, or advise on work efforts and to resolve operating problems.

PHYSICAL DEMANDS

The work is primarily sedentary.

WORK ENVIRONMENT

The work is typically performed in an adequately lighted, heated and ventilated office environment.

THSP Laborer, AD C

Duties:

Laborers follow specific instructions to perform simple manual tasks that require no experience and little to no training. Duties include but not limited to:

• Receives specific instructions from a supervisor
• Load, unload, and move heavy boxes, bulky supplies and materials to/from trucks and loading platforms.
• Open and unpack cardboard cartons by hand and remove contents
• Uses hand trucks or dollies to move bulky but relatively light loads (boxes, supplies)
• Identifies obvious hazards, malfunctioning equipment, damaged materials and other situations that may impact work operations and reports to supervisor

Position Needs:

• Ability to read and understand general instructions, follow oral instructions and work safely.
• Ability to work on hard surfaces requiring standing and bending for long periods of time.

THSP Lead Accounting Technician, AD G

Currently Unavailable.

THSP Lead Instructor (S300 and Below Courses and Other Non ICS Courses), AD I

Currently Unavailable.

THSP Lead Instructor (S400 Courses and Above), AD K

Currently Unavailable.

MABM

MAFF

MALO

MABS

THSP-MPR

THSP-SPR

MCCO MAC Group Coordinator, AD K

Duties:

• Serves as facilitator in organizing and accomplishing the mission, goals, and direction of the MAC group.
• Provides expertise on the functions of a MAC organization and the proper relationships with dispatch centers and incidents.
• Coordinates with GACC Intelligence sections to assure that required information is being provided to the MAC Group with the timeframes specified.
• Arranges for and manages facilities and equipment necessary to carry out the MAC Group functions.
• Assists the MAC Group decision process by facilitation of the group’s conference calls and / or meetings.
• Implements decisions made by the MAC Group.
• Receives, reviews, distributes and implements National MAC decisions to agency representatives.

Position Needs:

• Highly skilled in incident management and NIIMS.
• Experience in an Area or Zone Coordination Center, or as Planning Section Chief and / or completion of the National MAC training is desireable.

THSP Military Installation Logistics Coordinator (only used when a battalion is ordered), AD H

INTRODUCTION
The Military Installation Logistics Coordinator is a national Training Cadre position (refer to the national Military Mobilization Guide) that facilitates the mobilization and training of military battalions for use as firefighting crews during National Preparedness Level 5 situations. Once a military battalion is activated, the Military Installation Logistics Coordinator travels to military installation and coordinates the efforts of the mobilization/training with the Military Installation Commander and his/her staff. He/she is the primary on-site contact during the mobilization.

Mobilization of military assets is a complicated, detailed, and time-consuming process and cannot be accomplished within the existing organizational structure. Although, no IQCS qualifications are required for this position, prior experience with military mobilizations is essential due to the complex and sensitive nature of military relations. Four of the individuals that have previously performed these duties recently retired from the federal fire service depleting the pool of experienced personnel. Therefore, the creation of an AD THSP position is needed since there are few, if any, trainees that have the experience to perform the duties of Military Installation Logistics Coordinator.

MAJOR DUTIES

Maintains contact with the National Military Logistics Coordinator—NIFC and acts on his/her behalf to coordinate the mobilization of military troops for use as wildland firefighting crews.

Provides briefings to Military Installation Commander and his command structure on what is going to happen before and during activation of the battalion.

Provides briefings to the newly assigned Military Battalion Commander and his staff on what is going to happen before and during activation of the battalion.

Attends pre-deployment briefings at military installation with the Military Battalion Commander and staff to answer questions and provide knowledge. Attends additional briefings with the Battalions S-1, S-3, S-4 and military Movement Coordinator as needed.

Develops a list of installation contacts at the installation for use by the National Military Coordinator—NIFC, NIFC Advanced Party, Training Coordinator, and Training/Cadre Logistics Coordinator.

Supervises members of the Military Installation Logistics Team (Military Logistics–Ramp person, Military Logistics–PPE person, Purchasing Agent, and several support personnel).

Sets up a meeting between NIFC Advanced Party, Military Installation Commander, Military Battalion Commander and support staff so all parties understand what is expected of one another.

Provides transportation for the NIFC Advanced Party between the airport and the military installation.

Coordinates with the battalion’s S-4 to provide classroom space for military training and equipment distribution. This includes securing a secured location to house fire equipment, securing military personnel to help with off loading and transporting equipment to the secured location, and distributing equipment to military troops.

Coordinates with the battalion’s S-4 to provide office space, on-post dining and transportation needs for the Battalion Military Liaison (BNML) and MCADs while at the installation. Makes sure the military bus(es) and driver(s) are committed to this duty exclusively and at the call of the logistics team.

Directs the Purchasing Agent to arrange for off-post food, lodging, transportation, computer rental and support for Training Cadre, BNML, and MCADs.

Ensures that the Military Logistics-Ramp team member attains proper take-off and landing authorizations (Prior Permission Requests) from the National Military Coordinator and identifies staging and loading areas at the airport.

Contacts the civilian airport manager or military flight control and advises them of mission aircraft type, ETAs and fuel requirements. Also coordinates with the military Division Transportation Officer (DTO) for aircraft tug or equivalent and A/C parking areas.

Relays all aircraft flight following information to NICC within established guidelines and ensures aircraft passenger manifests and load configurations are completed and shared with appropriate parties (NICC, Loadmasters, Movement Coordinator, etc.).

Assists in resolving issues or problems associated with the aircraft, passengers or flight and coordinates with the BNML and Battalion S-1 for accurate completion of passenger and cargo manifests.

Closes out with military installation personnel after the battalion and MCADs have departed for the incident. This includes packaging and shipping back to NIFC all non-issued equipment; returning rental equipment, cars, vans and finalizing and paying bills; releasing all military transportation and drivers back to the installation motor pool.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge required for this position is broad in nature.

Due to the complex nature of military operations, individuals filling this position must have a thorough knowledge of military protocol and command structure.

Individuals must have a thorough knowledge of the logistics function within ICS.

Individuals must be able to perform in a dynamic environment under compressed time schedules with little or no direct supervision.

Individuals must be willing to instruct others (trainees) in the requirements of the job to develop a larger pool of potential candidates for future deployments.

SUPERVISORY CONTROLS

The National Military Coordinator—NIFC, as outlined in the National Military Mobilization Handbook, supervises this position. However, since the duties of the position are accomplished at the military installation and the supervisor is located at NIFC, the individual filling the position is required to make decisions and perform independently using sound judgment to complete assignments and resolve most problems.

Since the duties of position occur at the military installation, oversight is also indirectly monitored by the Military Installation Commander and his/her staff.

GUIDELINES
The guidelines for the position are located in the Military Use Handbook which can be found at (http://www.nifc.gov/nicc/predictive/intelligence/military/Military_Use_Handbook_2006_2.pdf). However, this document basically provides the guidelines for the position and does not require considerable adaptation and/or interpretation.

While at the military installation, application of specific military policies/guidelines will be required. Each military installation has its own policies and guidelines that cannot be expressed here or in the Military Use Handbook.

COMPLEXITY

Individuals filling this position apply their knowledge, skills, and abilities that they have gained on previous deployments of military battalions to make their current deployment go as smoothly as possible. The process is pretty straight forward but problems always arise during each and every battalion mobilization. The Individual will develop a plan of action and analyze the situation so that the work can progress in a timely manner.

Every military installation (Army or Marines) and every battalion within has its own problems or hurdles that need to be overcome that the individual filling the position needs to resolve. Many times the battalion is not an “organic” battalion which presents issues of time management and leadership authority.

SCOPE AND EFFECT

The purpose of the work functions at the national level to facilitate the mobilization of a military battalion (approximately 500 troops) to fight fires during National Preparedness Level 5 situations when civilian resources are not readily available and military assets are the only resources to further the mission of wildland fire suppression.

Since military personnel lack the specific requirements to perform wildland firefighting duties, a logistics/training cadre is assembled to train and mobilize troops in a compressed time schedule. Once trained, military troops are generally assigned to Type 1 or 2 incidents.

PERSONAL CONTACTS

Individuals in this position are required to make periodic contacts with the National Military Coordinator—NIFC, Battalion Military Liaison, Training Coordinator, and Training/Cadre Logistics Coordinator.

While at the military installation, individuals have direct contact with the Military Installation Commander and his/her staff, the Military Battalion Commander and his/her staff, and DOD civilian US NORTHCOM employees. These contacts are made at a national level.

PURPOSE OF CONTACTS

The purpose of the contacts is to coordinate and organize at the military installation the training, equipping, and mobilization of a military battalion for use a firefighting resources during National Preparedness Level 5 situations.

PHYSICAL DEMANDS

The physical demands of the position are sedentary very much like the physical demands of a command staff position on an IMT.

WORK ENVIRONMENT

The work is performed at a military installation both in offices and field locations. Some of the work is also performed in a town located near the installation. Travel is required for this position. Cell phone use and rental car(s) are required.

MXMS Mixmaster, AD G

Duties:

• Reports to the Airtanker Base Manager.
• Supervises mixing crew during mixing operations.
• Ensures chemical fire retardants and suppressants are provided to airtanker(s) at the rate specified and for the expected duration.
• Checks all accessory equipment such as valves, hoses, pumps, and tanks.
• Takes immediate steps to obtain personnel and equipment to perform operations safely and efficiently.
• Plans layout of the plant to conduct operations; is responsible for the cleanliness of the plant area.
• Maintains quality control program for the retardant.
• Logs and reports gallons loaded to aircraft timekeeper; maintains retardant and equipment records.
• Ensures safety of personnel working around the plan; reports all hazards to airtanker base manager.
• Maintains records of all equipment, replacement parts, catalogs, technical manuals, and material safety data sheets (MSDS).
• Ensures OSHA regulations for plant safety are in place and monitored.

Position Needs:

• S-130 Basic Firefighter
• I-200 Basic ICS
• S-270 Basic Air Operations
• Basic Fixed-wing Safety (OAS)
• Airtanker types & capabilities; basic first aid; basic supervision.
• Mixmaster, Fire Ext training, hazardous material training.

thsp-namc-gmac

PACK Packer, AD F

Duties:

• Packs supplies / equipment to back-country locations by horse or mule.
• Loads animals in various types of vehicles for transport.
• Packages and transports, supplies / equipment such as foodstuff, water, salt, hand tools, sleeping bags, crew gear, etc.
• Loads and hitches packaged supplies and equipment onto the pack animals, balances and adjust side packs, and ensures that packsaddles or side packs are not rubbing or otherwise in position to cause injury to the pack animal or cargo.
• Provides full handling and care of stock which includes the normal functions of grooming, shoeing, feeding, and watering, and in addition cares of the medical needs of assigned stock which involves the “doctoring” of sick and injured animals for minor medical needs such as bruises, cuts, sores, etc.
• Maintains pack equipment in good repair (e.g. ropes, halters, pack and riding saddles, cargo boxes, manties, harness, lead, pigtails, sling, and cargo ropes).
• Splices and weaves new rope accessories needed in packing assignments.
• Lead pack animals over best route in rugged mountainous terrain to reach the assigned destination without injury to cargo or stock.

Position Needs:

• Skilled in riding animals and leading pack animals.
• Knowledge of basic animal medical care.
• Skill in back-country animal packing (loads, hitches, etc.).
• Skill in pack and stock care / wrangling.

THSP Pilot, AD L

Currently Unavailable.

PETL Prevention/Education Team Leader, AD K

INTRODUCTION

Develops a comprehensive fire prevention education program on a local, district, region, state or multi-state level to reduce human-caused wildfires. The program includes components of education, engineering, and enforcement.

MAJOR DUTIES:

• Develops a strategic communication plan with key messages. Delivers persuasive fire prevention education programs to large community groups such as homeowner associations, key community leaders, elected officials, fire departments and agency partners to address needed behavioral changes to reduce wildfires.
• Identifies community activities/events that provide an opportunity reach communities with fire prevention education activities and messages.
• Responds to wildland fire conditions that are frequently extreme.
• Establishes agency and community communications and collaboration with the agency public affairs officers, agency prevention personnel, Incident Management teams, local fire departments, key community leaders and elected officials to plan.
• Collaborates with partners to identify fire causes, recognize the threat of the problem to the geographic area and target specific prevention education programs.
• Prepares and produces a variety of prevention education products including news releases, educational products including billboards, radio and television ads, posters, flyers, and door hangers targeting fire causes including debris burning, arson, campfires, mechanical equipment failure and children.
• Works with billboard business owners and the National Ad Council for public service placement of Smoky Bear billboards.
• Works with the state highway department to display fire prevention messages on electronic signs.
• Supervises a team of two to five specialists including a Prevention Education Specialist(s) and an agency public affairs officer/PIO1or2. In addition, the complexity of the assignment may call for additional PIOs, PETMs, prevention technicians, a graphic artist, a business manager, and an agency liaison. The PETL assigns tasks, evaluates performance, reviews program effectiveness and resolves conflicts that may arise, ensures the safety and welfare of the assigned staff; leads and maintains a focus team safety; holds daily safety briefings.
• Maintains positive interpersonal relationships. Employs good listening skills with co-workers, agency personnel, and community partners. Is responsive to requests and needs of others.
• Works with national, regional and local media to address fire causes, fire weather and fire fuel conditions in creative ways to get the fire prevention message before the public.
• Works with NOAA and weather radio and television weather forecasters to include fire danger in their daily weather reports.
• Manages procurements including office space rental, GPO printing, office supplies, lodging, equipment rental, per diem supported by agency procurement personnel.
• Establishes effective community relations with elected officials, key community leaders and agency partners. In consultation with agency administrators, initiates, plans, and leads briefings, presentations at agency meetings and community meetings. Establishes and implements procedures for information exchange and coordination with the National Interagency Fire Information Center (WO), regional; fire prevention manager and area IMTs.
• Prepares a final report of team activities and team recommendations for needed follow-up with community organizations, elected officials and agency partners.
• Prepares mobilization plan keyed to activity level of media, attendance at community events, coordination with IMTs, partner agencies, fire departments, community organizations, key community leaders and elected officials.

KNOWLEDGE REQUIRED BY THE POSITION

• Completion of P0410, national team leader course.
• Superior oral and written communications skills.
• Superior leadership skills to lead team to achievement in a short period of time to lead social change in a community.
• Flexibility and diplomacy to deal with elected officials, interagency partners, homeowners, some of which may not want change and may withhold support.
• Satisfactory performance as a PETM or PETLT.

SUPERVISORY CONTROLS

Reports to the agency administrator who provides the PETL broad agency policies and performance expectations through a formal delegation of authority.

The PETL develops comprehensive, well-defined policies, objectives and strategies, incorporating program components with tactical operations.

Completed work is reviewed only from an overall standpoint in terms of effectiveness in meeting expected results.

GUIDELINES

Guidelines, in the form of broad agency policy, practice and procedure, are available, but contain gaps in specificity.

The employee uses judgment in determining appropriate actions to take by interpreting and adapting existing guidelines for application to specific cases or problems.

COMPLEXITY

The work includes varied duties that require many different and unrelated processes and methods.

Decisions as to what needs to be done depend upon the employee choosing a course of action from many alternatives after assessing unusual situations or circ*mstances.

The work requires making many decisions concerning such things as interpretation of considerable data, planning of the work, and/or refinement of the methods and techniques to be used.

SCOPE AND EFFECT

Work products often affect the social, physical, and economic well being of many people.

PERSONAL CONTACTS

Contacts are with a wide variety of people outside the employing agency including news media and public action groups, frequently in unstructured settings.

PURPOSE OF CONTACTS

The purpose of many of the external contacts is to influence and motivate the audiences. Often the contacts, e.g., some homeowners, may be skeptical and uncooperative.

PHYSICAL DEMANDS

The work requires moderate physical exertion.

WORK ENVIRONMENT

Moderate risks and discomfort.

PA25 Purchasing Agent ($25,000) FS Only, AD H

INTRODUCTION

This position may serve as part of a Buying Team, or as a single resource providing procurement support for fire suppression or all risk assignments; e.g., hurricanes, floods, etc.

MAJOR DUTIES:

• Procures the more difficult items.
• Uses expert judgment to interpret guidelines, establish procedures, decide on approaches, resolve or prevent specific problems.
• Changes default charge code (Job code) in the Purchase Card System (PCMS) to an incident job code when dispatched to an incident.
• Places orders and processes all related paperwork, including completing waybills and maintains logs in a timely manner and in accordance with regulations.
• Audits orders, waybills, and vendors' invoices to assure that paperwork is complete, documented adequately, and copies are available for files. Documents receipts with proper management/accounting code, resource order number, and signatures. Files documents appropriately.
• Confirms verbally placed purchase orders in writing and in a timely fashion.
• Keeps the Buying Team Leader or Assistant/Deputy Leader or other identified supervisor informed of day-to-day actions, including resource order status and any problems.
• Prepares necessary documentation for property, commissary purchases, and Emergency Equipment Rental Agreements. Ensures that the documentation is complete (e.g., that the Equipment Use Envelope -OF-305 -contains the Agreement, resource order number, pre-use inspection, use invoice, and beginning shift ticket showing time and location at time of hire).
• Relays to dispatch and/or expanded dispatch or incident camp, whichever is applicable, the estimated time of departure (ETD) and estimated time of arrival (ETA)for shipments (e.g., for supplies, equipment from the Buying Team to the incident base).
• Completes and files paperwork daily. May be required to input costs into spreadsheet as necessary.
• Reconciles accounts no later than 30 days after a transaction appears in PCMS, absent extenuating circ*mstances.
• Issues Contracting Findings and Determination, if appropriate.

KNOWLEDGE REQUIRED BY THE POSITION

• In-depth, broad knowledge of a body of purchasing regulations, methods, procedures, and business practices to make purchases in accordance with governing regulations.
• Requires completion of I-l00, Introduction to Incident Command System; S-260, Interagency Business Management; S-26l, Applied Interagency Business Management.
• Must complete annually the incident micro purchase refresher course in order to maintain a purchase card.
• Must have been a warranted Purchasing Agent with at least $25,000.00 purchasing authority at the time of departure from the Federal Government.
• Must be current in maintenance training as required by the FSAR.

SUPERVISORY CONTROLS
The supervisor or other designated authority assigns work with standing instructions and objectives, priorities, and deadlines, and indicates special considerations or unusual requirements.

The employee independently plans the manner in which assignments are to be carried out, and handles problems and deviations in accordance with instructions, policies, previous training, and accepted procurement practices.

Completed work is usually evaluated for appropriateness, technical soundness and conformity to policy and requirements. Methods used by the employee are not usually reviewed in detail.

GUIDELINES

Guidelines include FAR Part 13, Small Purchases; FSAR Part I, Complexity Requirements; and Exigency Requirements/Procedures. These guidelines, coupled with written Department and agency policies, instructions, and operating procedures, cover the work to be done and the specific procedures required.

The employee uses judgment in selecting the most appropriate guidelines, references, and procedures relative to specific cases. Situations to which existing guidelines cannot be applied or would require significant deviation from guidelines are referred to the supervisor.

COMPLEXITY
The work includes various duties involving different related processes and methods. The employee makes a variety of non-competitive or competitive purchases. The employee makes rapid choices, under pressure, such as whether to meet requirements by ordering against an existing contract, or entering into a new contract, etc.

Decisions as to what needs to be done involve various choices that require the employee to recognize the existence of and differences between various situations.

Actions to be taken differ in such things as the source of information, the kind of transactions, or other differences of a factual nature.

SCOPE AND EFFECT

The work involves purchasing a variety of complex goods, services, and equipment to meet the objectives of the incident. The work involves applying conventional practices to resolve a variety of purchasing issues; e.g., restrictive specifications, urgent need, and insufficient price history.

How an item is purchased may affect the physical well being of others. For example, arranging for the timely delivery of urgently needed medical supplies may affect care of patients.

PERSONAL CONTACTS

Some contacts are with individuals from outside the agency; e.g., with contractor representatives.

PURPOSE OF CONTACTS

The purpose of contacts is to ensure and/or gain compliance with contract terms, and to ensure timely delivery of purchased services, supplies, and equipment.

PHYSICAL DEMANDS

The work is primarily sedentary, but some physical exertion is occasionally required; e.g., some standing, walking, bending, sitting, traveling, and working extended hours.

WORK ENVIRONMENT

The work is typically performed in an office-type setting involving everyday risks or discomforts.

PETM Prevention/Education Team Member, AD J

INTRODUCTION

Serves as a team member assisting with developing and implementing a comprehensive fire prevention education program on a local, district, region, state or multi-state level to reduce human-caused wildfires. The program includes components of education, engineering and enforcement. Frequently, program precedent does not exist and the host agency administrator has few if any trained staff to develop and implement a comprehensive prevention education program including prevention activities and projects.

MAJOR DUTIES:

• Researches fire history data, current fire causes, cultural and census information to assist the team leader in developing a strategic communication plan with key messages.
• Delivers persuasive fire prevention education programs and messages at community activities and/or events to reach community groups such as homeowner associations, key community leaders, elected officials, fire departments and agency partners to address needed behavioral changes to reduce wildfires. Meets with home owners and forest users to provide fire education information.
• Identifies community activities/events that provide an opportunity reach communities with fire prevention education activities and messages.
• Participates in team teaching activities for fire prevention. May work with community partners to establish a demonstration site. Provides fire prevention information at community events. Works with the unit law enforcement or prevention officer to determine appropriate fire danger signs, ways to inform the public of required permits and methods to explain fire laws and fire restrictions.
• Responds to wildland fire conditions that are frequently extreme.
• Establishes agency and community communications and collaboration with the agency public affairs officers, agency prevention personnel, Incident Management teams, local fire departments, key community leaders and elected officials to plan.
• Collaborates with partners to identify fire causes, recognize the threat of the problem to the geographic area and target specific prevention education programs.
• Prepares and produces a variety of prevention education products including news releases, educational products including billboards, radio and television ads, posters, flyers, and door hangers targeting fire causes including debris burning, arson, campfires, mechanical equipment failure and children.
• Works with billboard business owners and the National Ad Council for public service placement of Smoky Bear billboards.
• Works with the state highway department to display fire prevention messages on electronic signs.
• Maintains positive interpersonal relationships. Employs good listening skills with co-workers, agency personnel, and community players. Is responsive to requests and needs of others.
• Works with regional and local media to communicate fire causes, fire weather and fire fuel conditions in creative ways to get the fire prevention message before the public.
• Works with NOAA and weather radio and television weather forecasters to include fire danger in their daily weather reports.
• Prepares a daily report of team activities and team recommendations for needed follow-up with community organizations, elected officials and agency players. Implements procedures for information exchange and coordination with the Agency Administrator, National Interagency Fire Information Center (WO), regional fire prevention manager and area IMTs.
• Assists with the preparation of a final report of team activities and team recommendations for needed follow-up with community organizations, elected officials, and agency partners.

KNOWLEDGE REQUIRED BY THE POSITION

• Successful completion of 32 hours of training including (a) P-310; (b) national team member course (pre-P-310); or (c) a regional team member course, pre-P-310.
• Independent judgment and decision making.
• Ability to adapt technical training to community applications.
• Superior oral and written communications skills.
• Superior leadership skills to lead team to achievement in a short period of time to lead social change in a community.
• Flexibility and diplomacy to deal with elected officials, interagency partners, homeowners, some of which may not want change and may withhold support.
• Satisfactory performance as a PETMT

SUPERVISORY CONTROLS

Reports to the team leader who sets the overall objectives and program direction.

The employee exercises independent judgment and decision making by adapting technical training to community, homeowner and public land user applications. Assignments and resolution of most problems are completed independently.

Completed work is reviewed only from an overall standpoint in terms of effectiveness in meeting expected results.

GUIDELINES

Guidelines, in the form of broad agency policy, practice and procedure, are available, but contain gaps in specificity.
The employee uses judgment in determining appropriate actions to take by interpreting and adapting existing guidelines for application to specific cases or problems.

COMPLEXITY

The work includes varied duties that require many different and unrelated processes and methods.

Decisions as to what needs to be done depend upon the employee choosing a course of action from many alternatives after assessing unusual situations or circ*mstances.

The work requires making many decisions concerning such things as interpretation of considerable data, planning of the work, and/or refinement of the methods and techniques to be used.

SCOPE AND EFFECT

Work products often affect the social, physical, and economic well being of many people.

PERSONAL CONTACTS

Contacts are with a wide variety of people outside the employing agency including news media and public action groups, frequently in unstructured settings.

PURPOSE OF CONTACTS

The purpose of many of the external contacts is to influence and motivate the audiences. Often the contacts, e.g., some homeowners, may be skeptical and uncooperative.

PHYSICAL DEMANDS

The work requires moderate physical exertion.

WORK ENVIRONMENT

Moderate risks and discomfort.

RAMP Ramp Manager, AD F

INTRODUCTION

This position is usually located in an airport or other fixed wing base such as an Airtanker Base, Single Engine Airtanker (SEAT) Base, or Smokejumper Base. This position is a key element for safe operation on a fixed wing aircraft base of operations. Is supervised by the Air Tanker Base Manager (ATBM) or the Fixed Wing Base Manager (FWBM).

MAJOR DUTIES:

• Supervises Fixed Wing Parking Tenders and directs Aircraft Loaders, Fuelers, SEAT managers, Forklift Operators and other personnel on the ramp area. Also supervises all aircraft, vehicle and personnel movement on the ramp area.
• Develops and provides briefings for pilots and fuelers on parking areas and ramp traffic patterns, communications on the ramp, and emergency procedures.
• Coordinates all movement on the ramp for all aircraft, vehicles, and personnel.
• Maintains the overall readiness and safety of ramp facilities and operations.
• Orders supplies and services required at the base.
• Initiates and maintains radio communications with all aircraft on the ramp, and coordinates with management to ensure the proper sequence and spacing of aircraft so they arrive in a timely over the fires.
• Ensures all subordinate positions are filled as required by qualified individuals. Assures that all personnel on the ramp have the applicable training for the missions they are assigned (e.g., hot loading aircraft, loading retardant, forklift operations, cargo operations, personnel transport, etc.), and documents any training provided for base personnel.
• Ensures the proper use of Personal Protective Equipment (PPE) by all personnel on the ramp.
• Establishes emergency ramp procedures, and trains personnel in these procedures.
• Ensures that all safety hazards are reported and corrective actions are taken. All hazards and incidents or accidents are reported to the supervisor; the employee completes SAFECOM incident reports as necessary.
• Establishes fueling areas, loading pits, repair/maintenance areas, overnight parking areas, day(s) off parking areas, and general parking areas. Develops and posts ramp maps and diagrams and ramp traffic pattern maps as needed.
• Is responsible for the cleanliness of the ramp and documents and reports all fuel and retardant spills to ensure that they are properly cleaned according to established environmental and/or hazardous materials procedures.
• Monitors and ensures the safety of all fueling operations by requiring fuelers to adhere to established regulations and procedures (NFPA 407).
• Helps arrange transportation and lodging for transient aircrews, and ensures meals and drinks are provided to pilots and contract personnel during periods of high fire activity in order to sustain operations. May work closely with Mixmasters and other personnel, providing information on aircraft movements, and retardant needs.
• Signs shift tickets and time reports as necessary.
• Maintains good working relationships with contractors, airport managers, Fixed Base Operators, and airport fire department personnel.

KNOWLEDGE REQUIRED BY THE POSITION

• Familiarity with all types of tankers and their capabilities.
• Knowledge of the use of and application of take off and start times, Estimated Time of Arrival (ETA), Estimated Time of Departure (ETD), flight and duty time documentation, authorized breaks, maintenance issues, and aircraft availability, unavailability, and rotation policies.
• Familiarity with various references on which base operations are contingent such as: Interagency Airtanker Base Operations Guide; Aviation Mishap Response Guide/Plan; National and Regional Interagency Mobilization Guides; Airtanker Base Directory; Aircraft Radio Communications/Frequency Guide; Interagency Aviation Technical Assistance Directory; National, Regional, and local Aviation Management Plans; Interagency Airspace Guide; Interagency SEAT Operations Guide; Hazardous Materials Regulations; Interagency Fire and Business Management Handbook; and the Hearing Conservation Program.
• Working knowledge of emergency ramp procedures and ability to develop an emergency ramp plan, as well as a fueling and parking plan.
• Familiarity with, understanding of, and ability to function as a single resource.
• Ability to make sound decisions while under stress.
• Ability to obtain information regarding assignments, including any Resource Order, travel arrangements, and reporting location.
• Ability to check in through the proper channels and take the necessary equipment to perform the assignment.
• Ability to brief the ATBM or FWBM on ramp procedures, and provide input for the completion of the Unit Log (ICS-214).

SUPERVISORY CONTROLS

The supervisor makes continual assignments by indicating generally what is to be done.

The employee usually functions on the ramp independently and handles problems, deviations, and makes decisions on their own.

The employee receives only occasional direct supervision of actions conducted on the ramp.

GUIDELINES

Various guides such as the Interagency Airtanker Base Operating Guide, Interagency Aerial Supervision Module Operations Guide, Interagency Air Tactical Group Supervisor's Guide, Interagency Leadplane Operations Guide, and the Single Engine Airtanker Operations Guide address portions of the job, but do not specifically address the position. Various agency policies and guidelines dictate how the contract and agency aircraft are to be managed on a ramp.

The employee uses considerable judgment in interpreting, assimilating, and applying existing regulations to perform in this position.

COMPLEXITY

The work includes various related duties involving different processes and methods, including:

• developing and implementing training plans (e.g., for hot loading and fueling, retardant loading procedures, forklift operations, cargo operation, personnel transport procedures);
• documenting the completion of training;
• laying out the ramp area, including establishing fueling areas, loading pits, repair/maintenance areas, overnight parking areas, day(s) off parking areas, ramp traffic pattern and general parking areas;
• developing emergency ramp procedures, and training all ramp area personnel in the use of the plan.

Decisions regarding what needs to be done involve various choices that require the employee to recognize the existence of and differences among a few easily recognizable situations

SCOPE AND EFFECT

The work involves the execution of specific rules, regulations, and procedures and typically comprise a complete segment of an assignment or project of broader scope (i.e., ramp management is a distinct part of incident management).

The work product affects the reliability of further processes and services.

PERSONAL CONTACTS

Contacts are primarily with incident and agency personnel and others directly involved with incidents; e.g., fire departments, airport managers, aircraft contracting officers, aviation management specialists.

PURPOSE OF CONTACTS

The purpose of contacts is to effectively manage a variety of aircraft, personnel, and equipment in accordance with agency policies and guidelines to accomplish the mission to which assigned.

PHYSICAL DEMANDS

Walking and standing for long hours; exertion of a light or moderate level.

WORK ENVIRONMENT

The employee is subject to extreme heat or high humidity; or, cold temperatures, and insect infestations.

READ Resource Advisor, AD I

Duties:

• Develop recommendations for fire suppression rehabilitation of control lines.
• Monitor rehabilitation efforts.
• Provide guidance during the implementation of rehabilitation activities.
• Coordinate with local specialists (biologist, archaeologist, engineers, resource, recreation, etc.) to identify potential impacts.
• Identify existing utilities, roads, pipelines, and other uses on the land that may be affected.
• Identify potential resource issues that may occur as a result of the incident or incident activities.
• Develop a recommended fire suppression rehabilitation plan for th agency administrator and the incident commander.
• Provide input for the initial completion and / or daily revision and / or re-validation of the WFSA and the RIAS.
• Document potential and actual suppression / fire-related resource impacts and the rationale for protection of priority areas.
• Serve as liaison to agency administrator, resource users, and other affected parties.
• Establish a procedure for long term oversight, documentation and evaluation of rehabilitation efforts.
• Determine environmental restriction within the fire area and provide input as to appropriate suppression actions.
• Anticipate impact on resources as the suppression or prescribed fire operation evolves.
• Communicate legal requirements for resource protection to the IMT.
• Ensure that planned mitigation measures are carried out effectively;
• Guide the development of short and long term natural resource and cultural rehabilitation documents.

Suggested Minimum KSA’s:

• Resource Management:knowledge of local politics and land use plans (general management plans, natural / cultural resource management plans, fire management plans, etc.); knowledge of the area (topographic features, vegetation types), critical areas, type of visitors and inhabitants, improvements, roads; understanding of potential effects of wildland fires upon significant natural and cultural resources; basic map reading skills.
• Fire Management:knowledge of both fire and fire suppression impact on natural and cultural resources; completion of S-130 (Firefighting Training), S-190 (Introduction to Wildland Fire Behavior), I-100/200 (Incident Command System courses), Standards for survival.
• Physical:meet local minimum physical fitness requirements.
• General:knowledge and experience in guidelines, policies and implementation for natural and cultural resource management including mitigating and protection measures; oral and written communication skills; qualifying experience to include on satisfactory trainee assignment.

SOPL Strategic Operational Planner, AD K

Currently Unavailable

THSP Voucher Examiner, AD F

INTRODUCTION

This position performs voucher examiner duties in the processing of casual hire, EERA and contract payments.

MAJOR DUTIES:

• Examines Vouchers for Payment.
  • Examines a wide variety of vouchers with complicating conditions, such as vouchers with unique supplemental documentation or different processing requirements.
  • Uses established techniques to analyze vouchers and invoices, and to determine the propriety of paying them.
  • Checks for certification by authorized officials and compliance with contract provisions, price agreements, or other directive material.
  • Investigates discrepancies. Initiates suspension letters and secures necessary documentation for transmitting doubtful claims or reclaims to higher-grade employees for solution.
  • Identifies a course of action for effecting recovery.
  • Recommends termination of collection action when collection efforts have failed.
• Data Collection and Tracking Support.
  • Uses software applications to draw information in order to prepare/assist in preparation of reports.
  • Performs database file searches. Receives and processes documents and reports in accordance with established procedures.
  • Reviews documents and reports for completeness and enters pertinent information into an automated tracking system.
  • Updates data in one or more databases. Organizes data, checks it against what is already in the databases, and verifies data when necessary.
• Providing Accounting Related Customer Service.
  • Provides customer service to vendors, resource advisor, financial analyst, and other external and internal customers.
  • Checks records/files in automated accounting systems on status of payments and payment dates, and follows up with operating location as necessary.
  • Responds to a variety of complex customer inquiries, either orally or in writing.
  • Provides information on accounting transactions as well as explanations on all accounting procedures.
  • Assists lower-grade technicians in solving problems and trains employees on new information and updates.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of an extensive body of regulations, rules, procedures, and practices sufficient to complete voucher examining assignments having a wide variety of complicating conditions. Such knowledge is required to examine very complicated vouchers for payment for purchases under long-range, formal, nonstandard, written contracts when complicating factors include progress payments, reservations of funds, distribution of the expenditure over a number of appropriations, numerous change orders to the contracts, maintenance of very complex records concerning the transaction, recurring requirement for reconstruction of most transactions that have occurred since the affected contract and control sheets were established, and performing contract close out study and computations for final payment figures.
• Knowledge to process payments based primarily on statutes or basic law which require consideration of a combination of a number of factors and development of information from sources not normally available to voucher examiners when:
  • the factors and the combination of factors to be considered vary from one transaction to another; and
  • the regulatory requirements have a host of clauses, exceptions, and other criteria that are not otherwise codified or summarized and the voucher examiner must independently apply them.

SUPERVISORY CONTROLS
The supervisor or other designated employee provides general standing instructions on recurring assignments by indicating what is to be done, applicable policies, procedures, and methods to follow, data and information required, quality and quantity of work expected, priority of assignments and deadlines. They provide additional specific instructions for new, difficult, or special assignments including suggested procedures, and sources of information including the location and type of written material that may be used as an aid in completing the assignment. The supervisor provides additional, specific guidance and reference sources on new or difficult assignments.

The employee uses initiative to perform recurring assignments. The employee also resolves recurring clerical or technical tasks without specific instructions. The employee refers situations not covered by instructions or precedents to the supervisor for decision or help.

The supervisor or other designated employee assures that finished work and methods used are technically accurate and in compliance with established instructions, methods, procedures, and deadlines. Recurring assignments are reviewed through quality control procedures, and selected work products may be spot checked. New, difficult, or unusual assignments are usually checked in more detail to determine that instructions were carried out correctly.

GUIDELINES

Because of the complicating nature of the work, guidelines lack specificity, frequently change, or are not completely applicable to the work requirements, circ*mstances, or problems.

The employee must rely on experienced judgment, rather than the guides, in completing the work. The employee uses judgment to interpret guidelines, adapt procedures, decide approaches, and resolve specific problems. The employee analyzes the results of applying guidelines and recommended changes. These changes may include suggesting specific changes to the guidelines themselves, the development of control mechanisms, additional training for employees, or specific guidance related to the procedural handling of documents and information. in determining appropriate actions to take by interpreting and adapting existing guidelines (e.g., agency policies, regulations, precedents, and work directions).

COMPLEXITY

The work includes various duties involving different and unrelated processes and methods such as may occur when the employee completes regularly and with reasonable frequency a variety of distinctly different types of vouchers.

Decisions as to what needs to be done depend on a wide variety of issues, and the employee decides what needs to be done by identifying the nature of the problem, question or issue, and determines the need for and obtaining additional information through oral or written contracts or by reviewing regulations and manuals. The voucher examiner identifies the significant characteristics and differences of each assignment in order to identify and resolve differing, complicating situations arising in the many problems encountered.

SCOPE AND EFFECT
The work involves executing rules, regulations, and procedures to perform a full range of voucher examining duties and assignments that are covered by well-defined and precise program procedures and regulations.

The work product affects the timeliness, accuracy, and acceptability of the payment service, accounting function, or other comparable process or service. The work comprises one part of the payment process and ensures the proper payment is made for products produced or services rendered. The work consists of securing interpretations of regulations and guidelines from GAO, contract specialists, or others in order to determine the allow-ability of vouchers with circ*mstances not covered by available guidelines. The interpretations add to the body of guides used by the employee.

PERSONAL CONTACTS

Contacts are primarily with employees in the same agency, outside the immediate organization, engaged in a variety of different functions, missions, or kinds of work; or, the contacts are with accounting, budget, or operating personnel of other agencies, or with members of the general public; e.g., supply, accounting, or financial personnel of vendors, contractors or manufacturers.

PURPOSE OF CONTACTS

The purpose of contacts is to obtain, clarify, give facts or information related to the work.

PHYSICAL DEMANDS

The work is primarily sedentary with some carrying of computer reports, boxes, and ledgers.

WORK ENVIRONMENT

The work is performed in an office setting.

WHHR Materials Handler (Whse/Cache Worker), AD E

Duties:

• Receives a variety of materials, supplies, or equipment into the receiving area from internal or commercial sources.
• Opens packages and boxes, checks material against accompanying documents.
• Keeps records of warehouse transactions.
• Fills requisitions by selecting stock ordered.
• Reviews inventory and makes recommendations to supervisor.
• Maintains orderly, clean storage area.

Position Needs:

• Has verifiable experience at a National Interagency Incident Support Cache site, (NMG).
• Employing cache manager must certify the individual (NMG).

WHLR Materials Handler Leader (Whse/Cache Ldr), AD F

Duties:

• Ensures all incoming and outgoing property has been properly authorized with proper paperwork before receiving and shipping.
• Maintains established inventory level for stock and common equipment and keeps them in condition ready for use.
• Maintains adequate warehousing for common equipment providing safeguards against loss, damage, or theft.
• Loads and unloads heavy boxes, bulky supplies and materials to and from trucks, dollies, etc.
• Moves heavy boxes, cartons, etc., by hand, hand truck, dolly, pallet jack, or other means.
• Opens crates and boxes using crowbars, cuts bands using shears, and stacks boxes and cartons.
• Checks supplies and equipment in warehouse storage for deterioration or damage.
• Maintains orderly, clean storage area.

Position Needs:

• Employing cache manager must certify individual (NMG).